PERMANENT OSEC-DSWDB-ADA4-585-2004 AS PMD

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Job Description
PLACE OF ASSIGNMENT:DSWD CENTRAL OFFICE
PLACE OF EXAMINATION AND INTERVIEW:DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN ACOMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/

We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:

Office: Administrative Service

ADMINISTRATIVE AIDE IV (CLERK II)

Item Number
:
OSEC-DSWDB-ADA4-585-2004

Compensation
:
SG 4 (Php 14,993.00)

Place of Assignment
:
Administrative Service - Procurement Management Division

CSC PRESCRIBED QUALIFICATION STANDARDS

Education
:
Completion of two (2) year studies in college

Training
:
None required

Experience
:
None required

Eligibility
:
Career Service Sub-Professional / First (1st) Level Eligibility

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

Education
:
Completion of two (2) year studies in college

Training
:
Four (4) hours of relevant training

Experience
:
One (1) year of relevant experience

Eligibility
:
Career Service Sub-Professional / First (1st) Level Eligibility

JOB DESCRIPTION
Under general supervision, the Administrative Aide IV updates on real-time basis, the data corresponding to the process and milestone under the Procurement Management Section (PPMS) in the Procurement Monitoring Tool (PMT), provide periodic update on the status of PRs received and processed, facilitate the incoming and outgoing of documents managed by the PPMS answers queries of Designated Procurement Officers on the status of their requests maintain a systematic filing system of relevant documents kept by the PPMS, does other tasks as may be assigned by the Division Chief and/ the Director of the Administrative Service - Procurement Management Division.
Functions and Responsibilities:
1. Update the Procurement Monitoring Tool on real-time basis
2. Answer queries of the Designated Procurement Officers on the status of request based on the PMT
3. Receives and records incoming / outgoing documents
4. Attends to the walk-in Suppliers/ OBSU representatives and refers to concerned Procurement Officer
5. Collaborate with other PMD Section's Tracking Officers
6. Answers telephone calls
7. Submits periodic reports
8. Maintains systematic filing system and
9. Does other tasks as maybe assigned
Job Output:

1. Updated Procurement Monitoring Tool of PPMS
2. Systematic Filing System
3. Receiving and Outgoing logbook / log sheet
4. Periodic Reports and other Reportorial Requirements

Applicants should be guided by the following Criteria for Evaluation:

• 
  Education (E) 25%
• 
  Training (T) 10%
• 
  Experience (E) 25%
• 
  Written Examination

IQT 10%
Special Exam 15%

• 
  Interview 10%
• 
  IPCR or any related Performance Assessment/Review 5%

Total 100%

Initial Shortlisting:
Obtain 75% of the minimum total score of Education, Training and Experience (ETE)

Maximum Total Score of ETE only - 60%
75% of 60 = 45%

Second Shortlisting:
Top five (5) highest rating but overall rating should not be less than 80%

If two (2) or more vacant positions with the same title and salary grade are published at the same time, and there is only one (1) longlist applicants provided by HRMDS, additional two (2) applicants for every regular position will be added to the top five (5) highest rating. However, all the additional shortlisted positions should meet the 80% cut off.

Consists of ETE, IQT, Special Examination, Competency-Based Interview and Performance Rating.
Qualified applicants may apply online at www.dswd.gov.ph and email/attach the following documents in a combined PDF file format () at on or before January 15, 2023:
Kindly fill out the Job Application Form through this link:
1.Application Letter stating the desiredposition,item number/code, salary gradeandoffice/bureau/service/unitaddressed to Director Ma. Ana. T. Nuguid of Human ResourceManagement and Development Service
2.Duly signed and updated Personal Data Sheet (PDS) with recent passport picture and thumbmark
3.Duly accomplished Work Experience Sheet
4.Authenticated scanned copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license.
5.Scanned authenticated copy of Transcript of Record and/or Diploma
6.Scanned authenticated copy of Certificate of Grades for Master's Degree earned units (If applicable)
7.Copyof Special Order orCertification indicating thesupervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable)
8.Scanned copy of certificate of relevant trainings and seminars attended (If applicable)
9.Certificate of Employment
10.Scanned copy of NBI Clearance or proof of payment i.e. official receipt of the NBI clearance and
11.Scanned copy of Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from the last/current employer.
Note:All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF andmust not becompressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Any application emailed toshall use the email subject(Surname_Item Number/Item Number_Office Assignment),unless otherwise it willnotbe entertained nor processed.
Email subject Ex.
CRUZ_ADA4-585-2004_AS

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

..Qualified applicants will be notified thru text message and/or email.

..HERE IS THE STEP BY STEP GUIDE IN APPLYING AT DSWD JOB VACANCIES

IMPORTANT REMINDER:

Please fill out the Job Application Form through this link before you click Apply Now.

Applicants who fail to accomplish the Job Application Form within the publication period shallnot be consideredfor the position.

For strict compliance.