PERMANENT ADMINISTRATIVE ASSISTANT III (SENIOR BOOKKEEPER) OSEC-DSWDB-ADAS3-88-2004 AND OSEC-DSWDB-ADAS3-3-2015 UNDER FMS-ADRP

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Job Description
PLACE OF ASSIGNMENT:DSWD CENTRAL OFFICE
PLACE OF EXAMINATION AND INTERVIEW:DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN ACOMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
We wish to inform you that the Department of Social Welfare and Development Central Office has two (2) vacant permanent positions with details as follows:

Office: Finance and Management Service

ADMINISTRATIVE ASSISTANT III (SENIOR BOOKKEEPER)
(Subject to validation of promotional appointment of the former incumbent)

Item Number
:
OSEC-DSWDB-ADAS3-88-2004
OSEC-DSWDB-ADAS3-3-2015

Compensation
:
SG 9 (Php 21,211.00)

Place of Assignment
:
Accounting Division for Regular Programs

CSC PRESCRIBED QUALIFICATION STANDARDS

Education
:
Completion of two (2) year studies in college

Training
:
Four (4) hours of relevant training

Experience
:
One (1) year of relevant experience

Eligibility
:
Career Service (Sub-Professional)/1st Level Eligibility

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

Education
:
Graduate of Bachelor of Science in Accountancy (BSA)

Training
:
Sixteen (16) hours training related to financial management

Experience
:
Two (2) years and above of experience in accounting

Eligibility
:
Career Service (Sub-Professional)/1st Level Eligibility

JOB DESCRIPTION
Under general supervision, performs administrative support services functions related in the areas of financial management. Process payrolls, remittances and other Personnel Services. Prepare financial reports and maintain financial records for all funds of the Departments, and does other related works.

Functions and Responsibilities:
1. Analyze financial transactions and preparation of Journal Entry Vouchers
2. Assist in the preparation of Statement of Unliquidated Cash Advances
3. Prepare Statement of NCA/NTA Received, Utilization and Balances, Quarterly Balance Sheet, Statement of Income and Expenses, Government Equity and Report of Income
4. Assist processing of Disbursement Vouchers of financial claims for Miscellaneous and Other Operating Expenses (MOOE) and Capital Outlay (CO) as to validity, accuracy and completeness of supporting documents
5. Prepare withholding tax certificate for various supplier (BIR Form No. 2306 & 2307)
6. Assist review of Purchase Order, Contracts and Memorandum of Agreements (MOA's) as to completeness of its supporting documents
7. Review and process payrolls and other Personal Services (PS) as to validity, accuracy and completeness of supporting documents
8. Maintain monthly indexing of salaries and deductions based on payroll and actual services rendered by employees
9. Review and process remittances of payroll deductions
10. Prepare Report of Withholding Tax of employees
11. Assist in the preparation of BIR Form No. 2316 of employees
12. Prepare certificate of mandatory deduction as per request of employees
13. Prepare draft letters, memoranda and other communications assigned by immediate supervisor and
14. Performs other tasks that may be directed by the immediate supervisor.

Job Outputs:
1. Journal Entry Vouchers
2. Statement of Unliquidated Cash Advances
3. Monthly Trial Balance
4. Statement of NCA/NTA Received, Utilization and Balances, Quarterly Balance Sheet, Statement of Income and Expenses, Government Equity and Report of Income
5. MOOE and Capital Outlay financial claims
6. Purchase Order, Contracts and MOA's
7. Payroll and other financial claims of Personnel Services
8. Monthly Report of Withholding Tax
9. Certificate of mandatory deductions and
10. BIR Form No. 2316, 2306 and 2307.
Applicants should be guided by the following Criteria for Evaluation:

• 
  Education (E) 25%
• 
  Training (T) 10%
• 
  Experience (E) 25%
• 
  Written Examination

IQT 10%
Special Exam 15%

• 
  Interview 10%
• 
  IPCR or any related Performance Assessment/Review 5%

Total 100%

Initial Shortlisting:
Obtain 75% of the maximum total score of Education, Training and Experience (ETE)

Second Shortlisting:
Top five (5) highest rating but overall rating should not be less than 80%
Qualified applicants may apply online at www.dswd.gov.ph and email/attach the following documents in a combined PDF file format () at on or before April 21, 2023:
Kindly fill out the job application form through this link:
1. Application Letter stating the desiredposition,item number/code, salary gradeandoffice/bureau/service/unitaddressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human ResourceManagement and Development Service
2. Duly signed and updated Personal Data Sheet (PDS) with recent passport picture and thumbmark
3. Duly accomplished Work Experience Sheet
4. Authenticated or photocopy of Transcript of Record and/or Diploma
5. Authenticated or photocopy of Certificate of Grades for Master's Degree earned units (if applicable)
6. Certificate/s of relevant trainings and seminars attended (if applicable)
7. Certificate/s of Employment
8. For vacant Division Chief positions only: Service Record and/or Certification with actual duties and responsibilities as certified by the Human Resource Management Officer or any authorized representative. (Note: Special Order or Designation Order should also be attached as additional supporting document/s)
9. Valid NBI Clearance or proof of payment i.e. official receipt of the NBI clearance
10. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license and
11. Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from the previous/current employer.

Note:All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.