Ready to keep deals moving and data on point Join OBP as a Sales & Contract Administrator and make an impact today!
Salary : 40,000 - 45,000
Job Summary
- HMO on Day 1
- Receive promising perks and rewards
- Experience travel opportunities
- Get recognized for what you do
- Achieve work-life balance
- Improve exponentially with enhanced learning
Responsibilities
NATURE / SCOPE OF RESPONSIBILITY:
Pre Contract Administration
Expression of Interest
- Receive a contract request with supporting documentation from BDM / Sales Admin
- Review documents for completeness before CRM data entry and build contract preparation
- Prepare and issue accurate, contract-compliant sales documents and associated paperwork.
- Coordinate land contract request with stakeholders
- Ensure all contract packs are complete and lodged to clients in a timely manner.
- Maintain structured file storage in SharePoint. Liaise with sales consultants, drafting, estimating & legal to facilitate smooth transitions.
- Update CRM and deal tracker immediately upon change.
Post Contract Administration
Signed Contracts
- Track finance due dates, balance deposits and contract conditions.
- Maintain milestone tracker for each deal using Onsite Companion
- Coordinate extension or waiver documentation as directed by BDM.
- Review, process and capacity to pay and finance documents
- Manage contract variations and ensure they are captured, documented, and processed correctly.
- Update land registration milestones, providing regular feedback to stakeholders.
Job Release to Pre Construction
Finance Approval + Site Access + Land Registration
- Track and push finance approved jobs on registered land through to Pre Construction
- Order site-specific surveys (soils, contours) and ensure timely follow-up for workflow progression.
- Review job thoroughly, ensuring every part is complete and accurate for other departments
- Where applicable, review contract price against fixed price contract conditions
- Obtain and save relevant land documentation for other departments Conduct weekly audit of open deals awaiting colours complete or other various milestones.
- Provide weekly pipeline summary of forecast releases to management
Requirements
- 2+ years in residential construction contract administration or sales administration
- Demonstrated knowledge of the sales-to-construction process
- Exemplary organizational skills, record keeping systems & folder management
- A confident, professional manner with high attention to detail Intermediate competency of Microsoft Office programs including excel, sharepoint and outlook for email
- Proven ability to interpret contracts and manage supporting legal/finance documents
- Ability to communicate clearly, confidently, and concisely both verbally and in writing.
- Demonstrated ability to solve problems and negotiate mutually beneficial outcomes
- Proven ability to build and maintain customer relationships, whilst meeting and managing their expectations
- Demonstrated ability to assess customer satisfaction and identify areas for improvement.
- Must be a team player and willing to work in a fast-paced environment
- Full time positions available
- Amenable to work onsite in either Ortigas, Pasig City or Cubao, Quezon City
- Can Start ASAP
- Amenable to work in any shift
