Executive Assistant

3-10 years
4167 - 5000 PHP monthly
19 hours ago 20 Applied
Job Description

Work Arrangement: WFH

Shift Time: Morning (7:00 AM PHT start time; must be open to some flexibility depending on the need of the executive)

This EA role is intended to free up at least 2 days a week from the Head of Operations by removing administrative and coordination tasks so that this time and mental capacity can be better deployed in growing the capability of the business.

About the job:
An Executive Assistant (EA) is a remote professional responsible for providing comprehensive administrative support to high-level executives and ensuring the seamless operation of tasks and communications in a virtual/remote environment. The role demands strong organizational skills, attention to detail, and the ability to manage various administrative responsibilities efficiently. The Executive Assistant plays a vital role in optimizing the executive's time, enhancing productivity, and facilitating smooth communication in a virtual workspace.

Calendar Management:

Schedule and coordinate appointments, meetings, and events for the executive.
Manage and prioritize the executive's calendar, ensuring optimal use of their time.

Serve as a primary point of contact between the executive and internal/external parties.
Handle and screen phone calls, emails, and other communications, responding on behalf of the executive when appropriate.
Travel Coordination:

Arrange and coordinate travel plans, including flights, accommodations, and transportation.
Prepare travel itineraries and ensure all necessary arrangements are in place.
Documentation, Reporting, and Record Keeping:

Draft, edit, and proofread documents, reports, and presentations for the executive.
Maintain organized records, files and databases.
Generation of standardized reports and dissemination.
Meeting Support:

Prepare materials and agendas for meetings.
Providing pre-meeting notes and reading to ensure the executive have the key information.
Attend meetings, take minutes, and follow up on action items.
Project Assistance:

Provide support on special projects and initiatives as assigned by the executive.
Conduct research and compile information as needed.

Handle sensitive and confidential information with discretion and maintain a high level of confidentiality.
Relationship Building:

Build and maintain strong relationships with internal and external stakeholders.
Professionally represent the executive.
Problem Solving:

Anticipate and address issues proactively, providing solutions when necessary.
Act as a problem-solving resource for the executive.

Minimum 3-5 years experience as an executive assistant or in a similar role.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in office software (Microsoft Office, Google Workspace, etc.).
Ability to handle multiple tasks simultaneously and adapt to changing priorities.
Discretion and trustworthiness due to the sensitive nature of the role.
Strong interpersonal skills and the ability to work collaboratively.
Anticipate and address issues proactively, providing solutions when necessary.

Two-week FREE Accommodation for those relocating to Pampanga
21 Days Paid Time Off (PTO) Annually + 1 Additional PTO per successful year of tenure (up to five (5) years)
HMO coverage for employee +1 FREE dependent on the first day of employment
+1 additional FREE dependent per successful year of tenure (up to five (5) years)
Tenure Incentive Program*
FREE daily meal
Referral Bonus of up to Php20,000.00
ALL government-mandated benefits
*Terms and conditions apply

Tech Elite is the leading Philippines facility catering to clients who need to hire IT, technical staff and other complex roles. After providing detailed consulting to help you build a great strategy, we then source, test, interview and hire the best professionals who most closely match your requirement.

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