JOB DESCRIPTION
Title of Position: Executive Assistant
Department: Property Investment
Organizational Association
Reports to: Assigned CEO
Coordinates with: CEO, stakeholders, Clients, and Operations Manager
About Officium:
Welcome to Officium, your trusted operations as a service provider dedicated to helping small to medium-sized businesses achieve remarkable growth through offshoring, digitalization, and automation. Our mission is simple yet powerful: to transform organizations by streamlining processes, providing complete transparency, and guiding your business's digital transformation journey.
At Officium, we understand the challenges faced by businesses in scaling their operations effectively. That's why we offer tailored solutions that allow you to focus on your core competencies while we handle the rest. Through process mapping, we unlock hidden efficiencies, empowering your business to operate seamlessly and with optimum productivity.
Transparency is at the core of our values. With Officium, you can experience complete visibility into your business processes and operations. We believe that a well-informed partnership yields the best results, which is why we are committed to providing you with comprehensive insights into your digital transformation journey.
Job Description:
Officium is seeking a highly organised, proactive, and detail-oriented Executive Assistant to support CEO and its businesses. The ideal candidate will have a proven track record of providing high-level administrative support, demonstrating professionalism, and the ability to manage multiple tasks efficiently in a fast-paced environment.
Administrative Support:
- Manage and maintain executives schedules, including scheduling meetings, appointments, and travel arrangements.
Prepare, edit, and distribute correspondence, reports, presentations, and other documents as required.
- Coordinate and organise internal and external meetings, ensuring all logistics are handled seamlessly.
Act as a liaison between 2 CEO's and internal/external stakeholders, ensuring clear and timely communication.
Project Coordination:- Assist in the planning and execution of company events, conferences, and special projects.
Track project deadlines, deliverables, and milestones, providing regular updates to executives.
- Conduct research and compile data for special projects and initiatives.
Social Media Management:
- Manage social media accounts by engaging, and posting content that aligns with company objectives and personal branding.
Monitor social media channels for trends and feedback, responding appropriately to inquiries and comments- Has a creative side that can create good graphics and provide insights
Executive Support:- Provide personal assistance to executives as needed, including managing personal appointments and errands.
Handle confidential information with discretion and maintain a high level of integrity.
- Perform other duties as assigned
Qualifications and Skills:
- Bachelor's degree in Business Administration, Communications, or a related field preferred.
Minimum of 5 years of experience as an Executive Assistant or in a similar role.- Experience in social media management, including knowledge of platforms such as LinkedIn, Twitter, Facebook, and Instagram.
Knows how to use Canva and other marketing tools
Excellent organisational and time management skills.- Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and social media management tools.
- Ability to work independently and handle multiple priorities with a proactive and flexible approach.
Strong attention to detail and problem-solving abilities.- Professional demeanour and ability to maintain confidentiality.
Has a positive, enthusiastic attitude and a leader material with a dedication to exceeding CEO expectations.
- Flexibility to work during UK working hours (3:00PM - 12:00AM PH Time). May change during DST to (4:00PM 1:00AM PH Time)
Other Qualifications:
- Has an internet speed minimum of 25 Mbps
Job Type: Full-time
Pay: Up to Php30,
- 00 per month
Benefits: - Opportunities for promotion
Pay raise- Promotion to permanent employee
Schedule: Monday to Friday
Experience:
- Executive Assistant: 1 year (Preferred)
Expected Start Date: 09/10/2024