Administrative Assistant

8 days ago 3 Applied
Job Description

Company Description
At AECOM, we're delivering a better world.
We believe infrastructure creates opportunity for everyone. Whether it's improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.
Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We're one global team - 47,000 strong - driven by a common purpose to deliver a better world.
Here, you will have freedom to grow in a world of opportunity.
We will give you the flexibility you need to do your best work with hybrid work options. Whether you're working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.
We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.
We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.
When you join us, you will connect and collaborate with a global network of experts - planners, designers, engineers, scientists, consultants, program and construction managers - leading the change toward a more sustainable and equitable future. Join us and let's get started.
Job Description
AECOM is seeking an Administrative Assistant to be based in Manila, Philippines
Job Description:
The Administrative Assistant will provide administrative support to one or more managers within a group, office or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintain inventory of office supplies.

  • Assist in general administrative tasks and may provide support to other Executive Assistants

  • Creates and maintains reports, spreadsheets, and other necessary documents in response to and in anticipation of department's needs

  • Prepares, reviews, submits and tracks expense reports for reimbursements

  • Enters, tracks and processes departmental expenses and invoices for payment

  • Sharepoint database administration

  • Organize and manage Team shared files

  • Processes documents for other departments as needed

  • Assist in the development and update of project administrative procedures

  • Reroutes documents to other approvers when necessary

  • Perform other related projects and duties as assigned

Minimum Requirements:

  • Bachelor's Degree

  • Strong experience working in Microsoft Word, Excel, Outlook, and PowerPoint required

  • Highly motivated with ability to function well in a fast-paced environment

  • Excellent interpersonal, organizational and communication skills

  • Strong attention to detail with an ability to deliver accurate documentation and task completion

  • Experience managing multiple and changing demands, details, and deadlines

  • Good understanding of Administrative and Vendor Support functions

  • Working knowledge of company organizational structures, terminology, and policies and procedures experience with and/or working knowledge of functions, terminology, and policies and procedures applicable to assigned department

  • Experience with project coordination and budget tracking

Additional Information
With infrastructure investment accelerating worldwide, our services are in great demand, and there's never been a better time to be at AECOM! Join us, and you'll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility.
AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We're the world's trusted global infrastructure firm, and we're in this together - your growth and success are ours too.
As an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours.
Join us and let's get started.
ReqID: J10088422
Strategic Business Unit: GBS
Career Area: Administration
Work Location Model: Hybrid

Job Source:

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical expertise and innovation, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $13.3 billion in fiscal year 2021.

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