Accounts Payable and Receivable

0-2 years
12 days ago
Job Description

Job Responsibilities
  • Accounts Payable
    • Take control of the accounts payable email account, it is a shared account so others can support it when required/ requested.
    • Receipt and invoice match all bills to be paid, into simPRO. Majority will be received through the invoices email account. There will be support from the admin staff in our Gove business office which will be crucial to communicate if parts have arrived accurately etc.
    • Reconcile in Xero, supplier statements to ensure no invoices are missing from the system, planned payment dates are to be entered against bill to pay in Xero according to supplier payment terms. Action must be complete within a week of receiving the statement. Some suppliers will not send a statement and must be regularly checked to ensure these are paid.
    • Reconcile account transactions as payments are made.
  • Accounts Receivables
    • Ensure all incoming money is reconciled, briefly check and send all customer statements, twice a month (roughly the 15th and end of the month).
    • Filter customer queries when they come through to either send on invoice copies or forward issue to the appropriate team member that raised the invoice.
    • Reconcile account transactions as payments are made out of our account.
    • Send personalized email to customers when accounts are first overdue, roughly 10 days, and then a follow up phone call if there is no response. Copy in Sarah Matthey for second overdue reminder along with notice they will be put on stop credit.
    • Completing vendor applications where required with support where needed for complex customers.
    • Setting up new suppliers and customers in simPRO/ Xero
    • Doing supplier checks when details such as bank account numbers change.
    • Ensuring Xero reconciliations for accounts payable and receivable are no older than 1 week, or have justifiable notes added, follow up with the team for more details if you cannot identify the payments.
Job Qualifications
  • Prior experience in Accounts Payable and Receivable.
  • Accounts payable and receivable with Xero or similar accounting software exposure.
  • Positive, can-do attitude, willing to learn, and follow directions.
  • Ability to prioritize work tasks when busy.
  • Calm but stern phone manner.
  • Confidence to tell customers to pay money.

JOB TYPE

Function

Skills

vendor applications
supplier checks

Founded in 2006, we pioneered a new way of offshoring. This model involves setting up an overseas division of your company and getting a local specialist to handle facilities, IT, labor laws, recruitment and HR, while you retain control over quality and productivity. Today, we&#8217&#x3B;re still one of the largest and most experienced offshoring providers in the Philippines, with 400+ active clients and 6,000+ employees. We operate within purpose-built, class-A facilities that are strategically located for access to Manila&#8217&#x3B;s most talented people. We&#8217&#x3B;re backed by our Australian parent company, Probe and we&#8217&#x3B;re ISO certified.

Career Advice to Find Better