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Guided Outsourcing Inc

Accounting and Finance Specialist

Guided Outsourcing Inc


    Job Description

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3-10 Years
4 days ago
119 Viewed
3 Applied

Job Description

Overview: We are seeking an organized and detail-oriented Accounting and Finance Specialist to join our team. This role involves managing various financial tasks including vendor and contractor account management, bill management, ledger management, payroll, accounts receivable (AR) and payable (AP), interest and loan management, bank and credit card reconciliation, month-end and year-end close activities, expense management, financial reporting, and project and invoice management. The ideal candidate will demonstrate strong analytical skills, proficiency in accounting software, and the ability to handle multiple responsibilities with precision and efficiency.

Key Responsibilities:

1. Vendor/Contractor Account Management

  • Set up vendors/contractors in and Xero.
  • Provide billing instructions to vendors/contractors (consultants).
  • Request and maintain records of W9 forms.
  • Organize vendors/contractors Dropbox folders.

2. Bill Management

  • Enter and assign bills in
  • Ensure all necessary receipts are attached (managed through Ramp).

3. Ledger Management

  • Set up GL codes, expense types, resale products, credits, and discounts in ProjectWorks and Xero.
  • Review and update entries in ProjectWorks.
  • Ensure accuracy and completeness of all entries.

4. Accounts Receivable (AR)

  • Process payments and allocate them to invoices.
  • Follow up with clients on outstanding payments.
  • Maintain accurate records of transactions.
  • Deliver AR aging status report with notes on overdue items.

5. Accounts Payable (AP)

  • Process and manage incoming invoices and payments.
  • Ensure timely and accurate payments.
  • Manage vendor relationships and resolve payment issues.
  • Deliver AP aging status report with notes on overdue items.

6. Payroll Management

  • Submit and approve payroll.
  • Accrue payroll entries and manage bonuses or adjustments.
  • Monitor money transfers and ensure timely processing.
  • Ensure compliance with W2 payments.

7. Interest and Loan Management

  • Accrue interest income and expense on various accounts.
  • Manage interest income reduction and accruals.

8. Bank and Credit Card Reconciliation

  • Regularly reconcile bank and credit card accounts.
  • Investigate and resolve discrepancies.

9. Month-End and Year-End Close

  • Adjust deferred revenue, accrue depreciation and amortization.
  • Produce reconciliation reports and finalize accounts.
  • Prepare and review financial statements.

10. Expense Management

  • Sync and review expenses and reimbursables in Ramp.
  • Ensure compliance with expense policies.

11. Project and Invoice Management

  • Manage timesheets and project setups in ProjectWorks.
  • Create and review invoices, apply discounts/credits.
  • Ensure timely invoicing and resolve issues.

12. Financial Reporting and Statement Preparation

  • Prepare financial statements and reports.
  • Monitor AR and AP aging, follow up on outstanding items.

13. Factoring Subordination (Business Manager)

  • Reconcile funded invoices and manage funds received.
  • Prepare reports and update sales invoice tracker.
  • Coordinate with Business Manager on financial transactions.

14. Additional Responsibilities

  • Create and update accounting process documents.
  • Participate in meetings to improve accounting processes.


  • Bachelor's degree in Accounting, Finance, or related field.
  • 3+ years of experience in accounting or finance roles.
  • Proficiency with accounting software (, Xero, ProjectWorks).
  • Strong analytical and problem-solving skills.
  • Excellent attention to detail and organizational skills.
  • Ability to work independently and as part of a team.
  • Effective communication and interpersonal skills.

Programs Used:

  •, Xero, ProjectWorks, Ramp, Business Manager


Guided Outsourcing is a people - centric company. We focus on our team player's development and overall well-being. We offer flexible work arrangements and utilize technology to manage the business.

Experience an environment that promotes growth and collaboration. Get all the perks and benefits while working in your most comfortable space.

Join our Team!


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Last Updated: 11-07-2024 03:31:52 AM
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