About BNP Paribas Group

BNP Paribas Group is a leading European bank with a strong global footprint across 72 markets and more than 202,000 employees. The Group provides corporates, institutional and private investors with product and service solutions tailored to their specific needs. It offers a wide range of financial services covering corporate & institutional banking, wealth management, asset management, insurance, as well as retail banking and consumer financing through strategic partnerships.

About BNP Paribas Solutions Philippines Branch

Established in 2024, BNP Paribas Solutions Philippines Branch is a branch of BNP Paribas Group, a leading bank in Europe with an international reach. We provide support services, back-office operations services related to or which further the accomplishment of the corporation's investment services, banking transaction processing, and equity investment.

Commitment to Diversity and Inclusion

At BNP Paribas, we passionately embrace diversity and are committed to fostering an inclusive workplace where all employees are valued, respected and can bring their authentic selves to work. We prohibit Discrimination and Harassment of any kind and our policies promote equal employment opportunity for all employees and applicants, irrespective of, but not limited to their gender, gender identity, sex, sexual orientation, ethnicity, race, colour, national origin, age, religion, social status, mental or physical disabilities, veteran status etc. As a global Bank, we truly believe that inclusion and diversity of our teams is key to our success in serving our clients and the communities we operate in.

Position Purpose

The Private Capital Middle Office Fund Admin plays a critical role in the Private Capital (PC) team servicing. Reporting to the Private Capital team Assistant Manager, the role provides technical expertise, production support and a reviewing function with respect to PC Administration services delivered to the BNP Paribas client base.

The role provides operational support and performs a reviewing function in delivery of the PC team's BAU and reporting activities and will also include the provision of technical expertise for all regulatory / statutory change, the support of business change projects and the review of business improvements processes. In addition, the role will provide technical support and input for any process re-engineering. Finally, this role will perform an oversight / knowledge transfer role for the PC junior associates in the team.

Responsibilities

Direct Responsibilities:

Reporting and operational oversight will include the review and delivery of the following activities:

Review, verify and support production of the processing, recording and control of capital calls, distributions, valuations and secondary purchases/sales
Review and support production of capital call payment instructions
Review and support production of periodic and ad-hoc reporting
New asset set-up and liaise with the Legal team, clients and Fund Managers to ensure assets are registered correctly
Analysis of transactions components from an AML/KYC perspective
Review and ensure satisfying all statutory and regulatory reporting requirements across the BNP Paribas client base
Support audit requests, regulatory reviews, and governance requirements by maintaining accurate and complete documentation and evidentiary records

This role will support any onboarding and transitions as well as Year-end and periodic planning processes to ensure a consistent and sustainable operating model.

In addition, this role will participate in client meetings along with the PC management, and/or Relationship Management, providing expert technical advice. The role is responsible for ensuring the operational implementation of any service delivery changes to meet client needs.

Contributing Responsibilities

May perform other duties and responsibilities that management may deem necessary from time to time.

Participation in client and relationship management meetings where required
Oversight and controls for all processes related to recording of capital calls, distributions, investment, divestment, valuations and secondary purchases/sales
Contribute to the operational implementation of change incorporating client requirements, process reviews and providing technical expertise on process re-engineering
Full service delivery in line with the clients SLA's and internal KPI's
Support the implementation of onboarding new clients, restructures, product development, statutory and regulatory change
Supporting the overall service delivery via cross-team co-operation
Actively contribute and participate in all Culture initiatives
Support the education, implementation and compliance with BNP Paribas policies
Act as the first point of contact for routine client queries in relation to all aspects of their PC assets
Active participation in client meetings as well as technical escalation point for client issues or changes
Ensure Year-end deliverables to meet specific client SLA terms
Support the implementation of operational risk and legislative requirements in all output

Technical & Behavioral Competencies

Requirements

The sum of every kind of knowledge, skill and experience that is required for fully competent job performance. The minimum requirements for the job. Types of information can include:

Proven track record within Fund Administration
Proven change management and process improvement capability
Ability to identify process improvements and implement solutions
Ability to foster and maintain strong interpersonal relationships both internally and externally
Ability to investigate and resolve exceptions in accounting or custody, including tolerance and validation breaks
Ability to manage priorities independently to meet time-sensitive deliverables while maintaining a high level of accuracy and attention to detail
Senior Associate for PC requires an individual with technical background in Fund Administration incorporating all aspects of valuation of PC assets, unit pricing, tax, accounting and reporting

Experience And Specific Qualifications

5-7 years of experience within the financial services industry, private capital experience is preferred

The candidate needs to understand the role which Investment Administration plays within the broader organization and thereby understand the bigger picture of impacts and influences Investment Administration have with its stakeholders.

It is important that the candidate is able to respond in professional manner to Clients, BNP Paribas staff, colleagues and executives, ensuring always that the reputation of the department and BNP Paribas is enhanced by their actions. The candidate will require excellent communication skills both written and oral. This individual should have a strong work ethic and a commitment to excellence in their work.

Middle Office Portfolio Monitoring - Assistant Manager