We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

Positions Open:

Administrative Assistant

Key Responsibilities

Manage job creation, invoicing, and purchase orders using internal systems.
Maintain and update databases, pricing information, and digital records.
Support proposal and tender preparation by coordinating documentation and ensuring timely submissions.
Monitor invoices and coordinate with internal teams to resolve billing or administrative issues.
Prepare reports and maintain accurate documentation.
Provide administrative support to the team and collaborate with internal stakeholders.
Perform other administrative duties as assigned.

Qualifications

Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
Proficiency in Microsoft Office (Excel, Outlook, Word, and PowerPoint).
Good command of English (B2+ or equivalent).
Previous administrative experience is preferred.
Experience with Salesforce and LinkedIn is an advantage.

Technical Report Editor – E-bike/Bicycle Testing

Key Responsibilities

Prepare accurate and timely test reports by reviewing laboratory records, test orders, protocols, photographs, and supporting documentation.
Validate technical information, identify inconsistencies, request missing details, and ensure reports are complete and accurate.
Draft, edit, and finalize test reports using approved templates, incorporating relevant technical observations and feedback.
Ensure reports comply with EFBE quality standards, ISO/IEC 17025 requirements, and SGS procedures.
Maintain confidentiality, impartiality, and compliance with SGS Code of Integrity, QHSE policies, and documentation standards.
Work closely with engineering and laboratory teams to ensure accurate interpretation and presentation of test results.

Qualifications

Bachelor's degree in Engineering or equivalent technical education and experience.
C1 English proficiency or higher, with strong written and verbal communication skills.
Strong knowledge of bicycle and e-bike technology, including components, systems, terminology, and test procedures.
Experience or exposure to bicycle/e-bike testing, quality assurance, or technical documentation is preferred.
Proficiency in MS Word-based documentation and structured reporting templates.
Strong attention to detail with the ability to interpret technical protocols, handwritten lab notes, and image-based evidence.
Excellent documentation, analytical, and organizational skills with the ability to manage reports independently and accurately.

Qualifications

Data Validator

Key Responsibilities

Process and validate laboratory data, including calculations, quality checks, LIMS entries, and other data management activities.
Review data accuracy, completeness, and consistency to ensure compliance with laboratory quality standards.
Perform data verification and identify discrepancies or issues that may impact data quality and turnaround times.
Ensure assigned tasks are completed within required deadlines and escalate potential delays when necessary.
Collaborate with laboratory teams to support efficient data processing and continuous improvement.

Qualifications

Bachelor's degree in Chemistry or a related Science field (Chemistry preferred).
Background or experience in laboratory testing and data validation, with potential assignment to Shared Inorganics, Sample Analysis – Industrial & Environment (I&E), or Sample Analysis – Health & Nutrition (H&N) teams.
1–2 years of hands-on experience using chromatography instruments (LC or GC); experience with mass spectrometry is an advantage. SEM Analysis
Experience in food testing laboratories is preferred; environmental testing experience is a plus.
Familiarity with laboratory software such as Chromeleon, MassHunter, MultiQuant, or Analyst is an advantage.
Strong attention to detail with a commitment to data accuracy and quality.
Proficiency in Microsoft Excel and other Microsoft Office applications.
Good written and verbal communication skills.
Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
Ability to work independently and collaboratively in a team environment.

GBS Office Procurement Assistant

Key Responsibilities

Receives and validates purchase requests from internal requesters (e.g. via template or email) for standard materials and services in scope.
Creates and submits purchase orders in Oracle I-Procurement (I-Proc) based on approved requests, following defined catalog, supplier and cost-center rules.
Monitors open purchase orders, follows up on confirmations and delivery dates with suppliers and/or local contacts, and updates order status in I-Proc.
Identifies delays, missing confirmations or other issues in the supply process and initiates corrective actions in alignment with local stakeholders (e.g. alternative article, escalation, cancellation).
Provides proactive status updates to the original requester regarding order placement, expected delivery dates, delays and applied countermeasures.
Performs goods receipt posting in I-Proc / Oracle based on received and validated delivery notes, ensuring correct quantities, references and dates.
Ensures that scanned delivery notes and related supporting documents are correctly stored in the defined SharePoint structure and are easily retrievable.
Supports clarification of basic invoice discrepancies related to I-Proc orders in collaboration with local finance / AP and the requester.
Adheres to internal standards, policies and procedures and contributes to continuous improvement of the I-Proc purchasing process.

Qualifications

Commercial education or equivalent experience in procurement, purchasing administration, supply chain or a related business area.
Experience with ERP-based purchasing processes; prior exposure to Oracle
iProcurement (I-Proc) or Oracle E-Business Suite is an advantage.

Good understanding of basic purchasing terminology (purchase request, purchase order, delivery note, goods receipt, invoice check, etc.).
Ability to read and interpret purchase-related documents such as quotations, delivery notes and standard terms in English.

Additional Information

Other Positions available:

H&N Pharma Customer Service Associate
Technical Advisor Non-Food Products
GBS Sales Support
GBS H&N Pharma Technical Writer I
GBS H&N Pharma Technical Writer I
GBS Customer Services Junior
QMS Administrative Assistant
RBS Junior Data Analyst - Diagnostician
Data Validator II

SGS OPEN HOUSE | NOVEMBER