Job Title: US-based Healthcare Compliance & Onboarding Specialist

Location: Ayala Avenue, Makati

Job Type: Full-time - HYBRID

Position Summary

We are seeking a detail-oriented and proactive US-based Healthcare Compliance & Onboarding Specialist to oversee compliance throughout the healthcare professional onboarding process. This hybrid role is essential in ensuring all federal, state, and client-specific regulations are met while delivering a smooth and supportive onboarding experience for new hires.

Key Responsibilities

Compliance Oversight

Review and verify US-based candidate credentials, licenses, certifications, and work authorizations to ensure full compliance with healthcare regulations and client requirements.
Monitor and track the completion of background checks, drug screenings, and health assessments.
Maintain up-to-date, accurate onboarding documentation.
Stay informed on federal, state, and local healthcare compliance laws, including OSHA, HIPAA, and Joint Commission standards.
Implement and communicate changes to onboarding requirements based on regulatory updates or client policies.
Prepare for and assist in internal and external compliance audits, including Joint Commission evaluations.
Conduct regular audits of candidate files to identify and rectify compliance gaps or discrepancies.
Maintain organized, secure records and generate compliance reports for internal and client stakeholders.

Onboarding Excellence

Provide a welcoming, professional, and positive onboarding experience for all new contract hires.
Serve as the primary point of contact for candidates, addressing inquiries and resolving onboarding issues via phone, email, or in-person.
Collaborate closely with internal teams to streamline the onboarding process and facilitate smooth transitions to client engagements.
Utilize Applicant Tracking Systems (ATS) and third-party background screening vendors effectively.
Conduct compliance audits specific to job roles and client requirements.
Verify data accuracy in onboarding systems to maintain data integrity.
Provide new hires with essential information such as manuals, guidelines, timecard access, and login credentials.
Ensure a seamless transition from onboarding to the engagement phase, preparing new hires for success.

Qualifications

Proven experience as an Onboarding Specialist, Compliance Specialist, or similar HR role with a focus on healthcare onboarding and compliance in the USA.
Strong knowledge of US-based healthcare regulations (OSHA, HIPAA, Joint Commission) and HR industry standards.
Proficient with HR software and Microsoft Office Suite.
Excellent verbal and written communication skills.
Ability to handle sensitive, confidential information with professionalism and discretion.
Strong organizational, time management, and problem-solving skills.
Team-oriented mindset with the ability to collaborate across multiple departments.

US Onboarding and Compliance Specialist