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At Symbos, we create connected experiences by bringing together skilled people, smart technology and strong partnerships. We offer meaningful work, opportunities to grow and a supportive environment where people can make a practical impact.

About The Client

Our client provides non-emergency patient transport services in Australia, supporting patients, carers, healthcare facilities and other service stakeholders. The operation is focused on accurate coordination, timely communication and dependable service delivery.

The Opportunity

We are looking for an experienced Dispatch Associate to support Australian non-emergency patient transport operations. You will receive and coordinate transport requests, manage inbound and outbound calls, schedule bookings and complete email and administrative work. Your role will help ensure transport requests are accurately captured, appropriately scheduled and actioned within the required service timeframes.

The position is based at Four E-Com, Pasay City, with a hybrid work arrangement available after successful completion of the three-month probationary and onboarding period.

As the operation runs 24/7, you must be willing to work rotating shifts, weekends, public holidays, night shifts and outside standard business hours when required.

What Sets This Role Apart

Join a supportive, people-first culture where your contribution matters
Grow your skills through meaningful work and practical learning opportunities
Be part of a collaborative team connecting people, technology and purpose
Support an important service that coordinates non-emergency patient transport
Transition to a hybrid work arrangement after successful onboarding and probation

Key Responsibilities

Receive inbound transport requests and accurately capture all required information
Confirm pickup locations, destinations, transport times and passenger details
Make outbound calls to confirm, clarify or update transport arrangements
Schedule and coordinate transport requests using approved booking and dispatch systems
Identify scheduling conflicts, capacity concerns and potential delays, escalating these promptly
Update bookings and schedules when requests are changed, cancelled or rescheduled
Manage transport-related emails and administrative requests within required timeframes
Maintain accurate booking, patient, customer and handover records
Communicate clearly and professionally with patients, carers, healthcare facilities and service stakeholders
Follow privacy, confidentiality, booking, dispatch and escalation procedures
Meet agreed quality, productivity, accuracy, attendance and schedule adherence expectations

What We're Looking For

At least one year of relevant BPO or contact-centre experience
Experience in customer service, contact-centre operations, bookings, scheduling, dispatch or administration
Experience handling inbound and/or outbound customer interactions
Experience managing email and administrative work in a structured environment
Strong spoken and written English communication skills
Strong attention to detail and accurate data-entry capability
Ability to balance calls, emails, scheduling and administrative tasks
Working proficiency in Microsoft Office and contact-centre or operational systems
Sound judgement, organisation, prioritisation and problem-solving skills
Willingness to work rotating shifts, weekends, public holidays and night shifts

Nice to Have

Experience in transport scheduling, dispatch, bookings or coordination
Experience in healthcare, patient services, medical transport, aged care or community services
Experience using CRM, booking, dispatch, rostering, telephony or case-management systems
Experience working in a high-volume contact-centre environment
Experience managing shared inboxes or high-volume email administration

Who This Role Suits

This opportunity suits an experienced contact-centre professional who is organised, calm under pressure and confident balancing calls, emails, scheduling and administrative work. You will be comfortable managing sensitive information, coordinating time-sensitive requests and taking ownership through to resolution or escalation.

Application Process

Apply with your updated CV highlighting your relevant BPO or contact-centre experience. Shortlisted candidates may complete practical exercises covering call handling, scheduling, email response, data accuracy and prioritisation.

Dispatch Associate - Transportation