About the job Finance-Contract Administrator

Reconcile with confidence. Report with clarity.

Hi! We're Smartsourcing, and we're hiring a full-time, onsite Finance-Contract Administrator — the kind of person who reads a lease carefully, allocates every expense correctly, and delivers reconciliations audit-ready.

Where JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

About the Role

As a Finance Administrator (Contract), you'll prepare annual and ad hoc OPEX reconciliations for commercial properties — reviewing lease provisions, analysing general ledger data, and allocating expenditure accurately in line with lease terms. Working closely with the Finance and Administration Manager and Property Managers, you'll produce reconciliation working papers that meet audit and client requirements, and resolve discrepancies as they arise. It's a role that rewards accuracy, analytical thinking, and the ability to manage competing priorities against tight deadlines.

Key Responsibilities

OPEX Reconciliation Preparation

Prepare annual and ad hoc OPEX reconciliations for commercial properties
Prepare reconciliation working papers that meet audit and client requirements
Ensure all reconciliations are completed within agreed deadlines

Lease Analysis & Expenditure Allocation

Review lease provisions to determine recoverable and non-recoverable expenditure
Allocate expenditure accurately in accordance with lease terms
Analyse general ledger transactions and supporting financial information

Investigation & Discrepancy Resolution

Investigate and resolve discrepancies or anomalies
Liaise with Property Managers to obtain supporting documentation where required

Records & Administrative Support

Maintain accurate electronic records and filing systems
Handle other duties as reasonably directed from time to time
Support the wider team where needed

Artificial Intelligence (AI) Readiness and Digital Enablement

Maintain baseline AI literacy and use approved AI tools responsibly, in line with company policies, data privacy, information security, and client confidentiality obligations
Apply sound judgment by validating outputs and avoiding overreliance, ensuring accuracy and accountability in all work delivered
Participate in AI readiness trainings and proactively identify opportunities for process improvement through automation and responsible AI integration

What You'll Need to Succeed

Experience

1+ year of finance experience, preferably in a real estate environment
Proven experience preparing commercial property OPEX reconciliations
Strong understanding of commercial leases and recoverable operating expenses

Skills & Behaviours

High level of accuracy and attention to detail
Strong analytical and problem-solving abilities
Excellent time management, prioritisation, and adaptability across multiple tasks
Excellent written and verbal communication
Willingness to support other team members
Able to work independently and manage competing priorities

Education

Tertiary qualification in finance, accounting, or a related field

Tools

Microsoft Office (proficient), with intermediate to advanced Excel including pivot tables and data analysis
Experience with property management software desirable

Benefits

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title--it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

5-day Christmas Leave (unwrap real time off)
Healthcare from Day 1 for you and your family (because healthcare matters)
Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
Night shift differential for evening schedules
Subsidized gym membership and sports wellness clubs
Smartsourcing Exclusives (deals made just for you)
Themed BFFs, monthly knockoffs, summer parties
Community give-back programs and personal development workshops
And so much more!

We're not just another outsourcing company. We're building something that actually matters here a place where good work meets good culture.

Reconcile. Verify. Deliver. Apply now.

Finance Associate