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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Assistant Facilities Manager - Omnicom Account

Location: Philippines

As the Assistant Facilities Manager for our prestigious Work Dynamics client, you will spearhead operational excellence and service delivery across a site. This pivotal leadership position serves as the principal operational lead responsible for the end-to-end delivery of integrated facilities management (FM) services, ensuring business continuity, operational excellence, financial performance, and leading the operating model on site.

This leadership role is accountable for building and developing high-performing FM teams, maintaining trusted relationships with client stakeholders, and ensuring that local teams take ownership of their sites. The role also includes promoting diversity and inclusion, supporting ESG objectives, and driving a proactive health and safety culture.

Omnicom Group Inc. is an American global media, marketing, and corporate communications holding company, headquartered in New York City. Omnicom's branded networks and specialty firms provide services in four disciplines: advertising, customer relationship management, public relations, and specialty services.

As their trusted real estate services partner, we provide comprehensive management solutions that enable their focus on core business activities while ensuring their real estate assets operate at optimal performance.

Execute comprehensive work order management using advanced CAFM systems, ensuring completion rates within SLA parameters
Provide expert customer service to C-suite executives and senior stakeholders, maintaining JLL's reputation for excellence
Assist in emergency response coordination and business continuity planning
Maintain detailed compliance documentation and regulatory reporting for audit readiness
Responsible for submitting Monthly activity and financial report to SEA Facilities Manager and executing ad-hoc requests
Responsible for all vendor related communication to schedule repairs, maintenance and goods purchase including landlord, and building management company
Responsible for all contract related document execution (renewal, termination, company seal arrangement)
Responsible for invoice processing of office rent and all invoices creation
Responsible for supporting annual power outage
Responsible for KPI review
Ad-hoc responsibilities assigned by Local client
Responsible for annual budget
Responsible for communicating overseas client and teams

Support strategic direction and operational excellence across key account support functions: HSSE, Quality & Compliance, Performance Management, Communications, Sustainability, and Nuvolo

Support execution of assessments and hands-on HSSE activities
Comply with the JLL global standards and procedures once they have been informed of the requirements
Cooperate with your manager in HSSE matters, including the assessment of risks and any control measures identified.
Not interfere with, disable, or misuse anything provided in the interest of HSSE, security, fire, food hygiene, or first aid.
Report accidents, incidents, near misses, faults, and deficiencies to your manager.
Seek advice if in doubt about the adequacy of any HSSE arrangements.
Complete HSSE training as directed.

Support digital transformation initiatives including implementation and smart building technologies
Support reliability initiatives to improve critical systems performance and reduce operational risks

Maintain, review and oversee vendor relationships & performance
Work with the suppliers to leverage relationships to ensure the client's FM spend related Accounts Payable KPIs are maintained by chasing invoices or supplier statements where necessary
Work with the Procurement Team to competitively bid and prepare all service contracts to assure high quality and cost-effective services
Identify, implement and record all operational cost savings initiatives to ensure meeting the client's glidepath savings KPIs
Work with utility suppliers to monitor and understand consumption patterns and identify and cost saving opportunities

Execute daily sustainability practices including energy management, waste reduction, and water conservation programs at the facility level
Monitor and optimize building systems performance through BMS analysis, identifying opportunities to reduce consumption while maintaining comfort standards
Coordinate recycling and waste management programs, working with vendors to maximize diversion rates and minimize disposal costs
Implement green cleaning protocols and sustainable maintenance practices, ensuring use of environmentally preferred products
Manage on-site sustainability projects such as LED lighting retrofits, occupancy sensor installations, and landscaping improvements

Foster a culture of collaboration, innovation, and continuous improvement
Support appropriate staffing models and resource allocation across all functions and regions

Support strong strategic partnerships with client stakeholders at all levels
Proactively identify emerging client needs and support identifying solutions
Act as the escalation point for complex service delivery challenges, ensuring swift and effective resolution

Suppliers

Support vendor relationships & performance
Proven ability to influence without authority
Identify, implement and record all operational cost savings initiatives

Qualifications & Experience

ExperiencedinFacility management, building management, property management, procurement is an advantage
Facilities management experience

Proficiencywith MicrosoftWord,ExcelandPowerPoint.
A meticulous individualtoanticipateclient needs
Multi-task

Ability to meet tight schedulesand deliver high quality of work.
High levelof communication and interpersonal skills.
Excellent problemsolving and negotiation skills.
Proactive individual

At JLL, we're committed to building a better tomorrow. As a facilities Manager, you'll have the opportunity to contribute to our global sustainability initiatives, helping to reduce environmental impacts across our managed properties. You'll also leverage our innovative technologies and data-driven approaches to optimize building performance and enhance occupant experiences.

As part of the JLL family, you'll benefit from our global reach while working within a supportive local team. We invest in our people through comprehensive training programs, mentorship opportunities, and clear career progression pathways. Our collaborative culture encourages knowledge sharing across our global network, giving you access to best practices and expertise from around the world.

Location:

Remote -Makati, Philippines

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For additional details please see our career site pages for each country.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page I want to work for JLL.

Professional, Facilities Management