Part-Time Administrative/Recruiter Specialist

Job Type: Part-Time (30 hours per week)

Work Hours: Monday to Saturday, 7:00 AM to 12:00 PM Pacific Time

Job Overview:

We are seeking a detail-oriented, proactive, and technologically savvy Part-Time Administrative/Recruiter Specialist to support driver recruitment and HR-related administrative activities for a transportation company. The primary focus of this role is recruitment support, particularly reviewing driver applications, contacting applicants, conducting initial screening calls, and maintaining consistent communication throughout the hiring process.

In addition to recruitment responsibilities, the position will assist with hiring documentation, employee records management, and incident reporting. This includes collecting required employee documents, maintaining organized personnel files, following up on missing information, retrieving records when requested, and contacting employees to obtain incident reports or additional details when needed.

The ideal candidate has previous administrative and recruiting experience, basic Microsoft Excel skills, and the confidence to make outbound calls, ask screening questions, and follow up with applicants and employees. Strong communication, urgency, attention to detail, and follow-through are essential. Candidates must be comfortable taking initiative, managing information accurately, and working independently while following the client's established procedures.

Experience in transportation, trucking, logistics, or driver recruitment is preferred. Spanish proficiency is also preferred but is not required. The candidate should be willing to learn the client's recruitment processes, documentation requirements, and applicable HR procedures across different states.

Key Responsibilities:

Review incoming driver applications and organize applicant information for the recruitment process.
Contact applicants promptly to initiate screening conversations and obtain the information required by the client.
Conduct initial screening calls using the client's established questions and criteria.
Ask relevant preliminary questions to assess applicants against the client's hiring requirements.
Follow up with applicants regarding unanswered calls, pending responses, missing information, and outstanding recruitment requirements.
Maintain consistent communication with applicants and help move applications forward through the recruitment process.
Record applicant information, screening results, and relevant notes accurately in the designated systems.
Organize and update recruitment records, spreadsheets, and applicant information to maintain accurate hiring records.
Use Microsoft Excel to enter, organize, review, and track recruitment information and related data.
Assist with hiring-related administrative tasks and recruitment coordination as assigned.
Collect, organize, and maintain required employee hiring documentation.
Help ensure that required employee documents are received, appropriately filed, and available when requested.
Review employee records periodically to identify missing, incomplete, or outdated documentation requiring follow-up.
Contact employees or relevant personnel to obtain outstanding documents or clarify information.
Retrieve and provide employee documentation when requested by the client.
Assist with incident reporting by contacting employees, collecting incident reports, and obtaining additional information when necessary.
Track outstanding documentation and follow up until the required information is received or the matter is escalated.
Maintain organized records of document requests, responses, and follow-up activities.
Follow the client's established procedures for employee documentation, information handling, and recordkeeping.
Escalate missing documentation, potential compliance concerns, or issues requiring management review to the appropriate person.
Respond promptly to calls, messages, and internal requests related to assigned responsibilities.
Learn the client's recruitment workflows, administrative systems, and HR documentation procedures.

Required Skills & Qualifications:

Previous administrative experience is required.
Previous recruiting, talent acquisition, or recruitment coordination experience is required.
Strong verbal and written communication skills.
Confidence in making outbound calls, speaking with applicants, and asking initial screening questions.

Note: An NBI or police clearance will be required upon acceptance of the job offer.