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Job Description

PLACE OF ASSIGNMENT:DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW:DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN ACOMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB

We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows:

OFFICE: FINANCIAL MANAGEMENT SERVICE

ADMINISTRATIVE ASSISTANT III (SENIOR BOOKKEEPER)

Item Number	:	OSEC-DSWDB-ADAS3-86-2004
Compensation	:	SG 9 (Php 21,211.00)
Place of Assignment	:	Accounting Division for Regular Programs

CSC PRESCRIBED QUALIFICATION STANDARDS

Education	:	Completion of two (2) year studies in College
Training	:	Four (4) hours of relevant training
Experience	:	One (1) year of relevant experience
Eligibility	:	Career Service Sub-Professional/First (1st) Level Eligibility

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

Education	:	Graduate of Bachelor of Science in Accountancy (BSA)
Training	:	Eight (8) hours training related to financial management
Experience	:	Two (2) years and above of experience in accounting
Eligibility	:	Career Service Sub-Professional/First (1st) Level Eligibility

JOB DESCRIPTION

Under general supervision, performs administrative support services functions related in the areas of financial management.Process external claims, reviews liquidation of cash advances, transmittal and filing of all related documents.Prepare financial reports and maintain financial records for all funds of the Departments, and does other related works.

Functions and Responsibilities:

1.Assist in the encoding of the details in monitoring for AICS

2.Assist processing of Disbursement Vouchers of external financial claims for Miscellaneous and Other Operating Expenses (MOOE) as to validity, accuracy and completeness of supporting documents

3.Prepare withholding tax certificate for various supplier (BIR Form No. 2307)

4.Prepare Transmittal to various OBSUs for claims processed

5.Assist in the monitoring of claims and provide technical assistance

6.Assist in encoding of monthly report for tax remittances

7.Assist in filing of documents

8.Prepare draft letters, memoranda and other communications assigned by immediate supervisor and

9.Performs other tasks that may be directed by the immediate supervisor.

Job Outputs:

1.Memoranda and letter within the prescribed deadline

2.Disbursement Vouchers for claims of external creditors accurately processed and with complete supporting documents

3.Processed/Reviewed liquidation for AICS.

4.Checklist of supporting documents

5.Monthly Report of Withholding Tax

6.BIR Form No. 2307

Applicants should be guided by the following Criteria for Evaluation:

.Education (E)25%

.Training (T)10%

.Experience (E)25%

.Written Examination

IQT10%

Special Exam15%

.Interview10%

.IPCR or any related Performance Assessment/Review5%

Total100%

Initial Shortlisting:	Obtain 75% or 45 points of the maximum total score of Education, Training and Experience (ETE)
Second Shortlisting:	Top five (5) highest rating but overall rating should not be less than 80%

Qualified applicants should apply online at www.dswd.gov.ph on or before January 18, 2024:

Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format

(PDF) through this link

1.Application Letter stating the desiredposition,item number/code, salary gradeandoffice/bureau/service/unitaddressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human ResourceManagement and Development Service

2.Duly accomplished, subscribed and sworn Personal Data Sheet (PDS) with recent passport size picture and thumbmarkand Work Experience Sheet. You may download these forms thru

3.Authenticated or Photocopy of Certificate of Grades for Master's Degree earned units, if applicable

4.Authenticated or Photocopy of Transcript of Record and/or Diploma

5.Certificate/s of relevant trainings and seminars attended, if applicable

6.Certificate/s of Employment

7.Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance

8.Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license and

9.Performance Rating in the last rating period or any of its equivalent, if applicable.

Note:All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Files should be in a PDF andmust not becompressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

..HERE IS THE STEP BY STEP GUIDE IN APPLYING AT DSWD JOB VACANCIES

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this link.

For strict compliance.

Pursuant to the Rule III Sec.7.b of the Civil Service Commission (CSC) Memorandum Circular No. 14, Series of 2018, the PDS shall be subscribed and sworn to before the Human Resource Management Officer (HRMO) or his/her authorized official in the agency, any officer authorized to administer oaths or a notary public.

PERMANENT ADMINISTRATIVE ASSISTANT III (SENIOR BOOKKEEPER) OSEC-DSWDB-ADAS3-86-2004 UNDER FMS