Position: Purchasing and Operations

Number of hours: 20 hours/week

Schedule: German Time Zone

Key Responsibilities

Follow up with suppliers regarding production supplies, materials, requirements, availability, and pending items.
Source, develop, order, and manage accessories and production-related materials.
Coordinate communication between customers, designers, suppliers, and internal teams.
Follow up on design changes, improvements, approvals, and outstanding requirements.
Maintain production lists, timelines, schedules, and key deadlines.
Coordinate and monitor packing activities to ensure orders are prepared correctly and on schedule.
Follow up on shipments, deliveries, and expected delivery schedules.
Monitor outstanding orders and provide timely updates on production, shipment, and delivery status.
Coordinate with suppliers and relevant internal teams regarding purchasing, production, logistics, inventory, and operational requirements.
Manage orders and product information within the company system.
Ensure order details, quantities, product information, and statuses are accurately entered and updated.
Create and maintain article data, barcodes, and system information.
Ensure all relevant information is properly recorded and updated in Odoo CRM.
Maintain accurate records of orders, supplier communications, shipments, purchasing activities, and operational requirements.
Organize meetings, invitations, agendas, and meeting notes.
Support basic graphic/design work for presentations and approvals.
Support marketing activities, including LinkedIn posts.
Identify and follow up on delayed, incomplete, or pending orders.
Provide timely updates regarding supplier, order, production, purchasing, and shipment status.

Requirements

Previous experience in Purchasing, Procurement, Operations, Supply Chain, Logistics, Order Management, Production Coordination, or a similar role.
Hands-on experience with Odoo CRM is required.
Experience coordinating and communicating with suppliers or vendors.
Experience managing or monitoring purchase orders, production schedules, shipments, deliveries, or packing activities.
Familiarity with order processing, product information management, purchasing, and operational recordkeeping.
Ability to proactively follow up with suppliers, customers, designers, and internal stakeholders.
Ability to manage multiple orders, suppliers, priorities, and deadlines simultaneously.
Strong coordination and problem-solving skills, particularly when handling delayed shipments, production issues, or supplier concerns.
Basic knowledge of graphic/design tools is an advantage.
Familiarity with LinkedIn and basic marketing activities is an advantage.
Proficient with Microsoft Office, Google Workspace, email, spreadsheets, and online communication platforms.
Comfortable working independently in a remote environment.
Reliable internet connection and suitable equipment for remote work.
Must be available during German business hours and willing to work on holidays when required.