Assistant Company Secretary - PH26004

HOW TO APPLY:

Send your CV to [HIDDEN TEXT] with the subject (Assistant Company Secretary - PH26004).

KEY RESPONSIBILITIES

Assisting with the day-to-day assistance of the Company Secretarial function and governance matters;
Registration of Registered Foreign Companies with ASIC;
Managing a portfolio of clients;
Creation and maintenance of hard copies at the Registered Office and on the file server;
Drafting and filing of forms with ASIC, ATO, TGA, and other relevant regulatory bodies;
Manage the Monday and CAS BGL database and registers;
Drafting of directors and members circulating resolutions;
Drafting of regular reports to the client company directors;
Manage and maintain business names for all clients;
Preparation of Share transactions;
Preparation of Director changes, including resignations and appointments;
Coordinate legal document execution
Ensure and (where appropriate) organise D&O Insurance;
Filing for audit relief where applicable, followed by an annual review of the requirements;
Liaising with shareholders, professionals, including senior executives, directors, and legal providers, on secretarial matters and corporate transactions;
Handling client enquiries regarding compliance and best practice corporate governance;
Drafting of corporate governance materials for clients, such as Board charters and policies;
Handling of ASIC enquiries and liaison with ASIC officers as required;
Working with the Resident Directors to ensure good governance;
Conducting all company, title, and registered charges searches and downloading extracts from ASIC;
Replying to and following up on risk management questionnaire queries;
Other ad-hoc duties for clients and Acclime as required.

QUALIFICATIONS

Bachelor's Degree in Consular and Diplomatic Affairs, Political Science, or other related fields
Preferably with 1-3 years relevant experience
Experience in handling ASIC
Can start immediately
Knowledgeable in different forms with ASIC, ATO, TGA, and other relevant regulatory bodies
Must be living and residing in the Philippines