Our client is a US multi-brand residential and commercial roofing and exteriors group that operates across more than a dozen states through a family of regional brands, with a large share of its work driven by storm damage restoration and insurance claims. Contracts are how every one of those jobs actually happens: the installer agreement that lets a crew mobilize, the customer contract that has to carry the right disclosures for the state it is signed in, the certificate of insurance that has to be current for the whole of the work and not just for today. You would own the preparation, the review, the tracking, and the filing of all of it, supporting the Senior Contract Analyst.

This is a detail seat with real consequences. The group works through several regional brands in more than a dozen states, which means the same agreement is not automatically correct everywhere, and an installer who is compliant in one state may not be in the next one. The failures in this job are quiet ones: a redline that came back clean with the word defend removed from an indemnity clause, a certificate that expires three weeks before the project ends, and a version of a contract that nobody can prove is the executed one. None of those announce themselves. All of them surface later and expensively.

You will work directly with internal departments and with outside parties to move contracts through review and execution. This is a full-time remote role in US Eastern business hours. Three to five years in contract administration, compliance, or the construction industry is required, and roofing industry experience is strongly preferred.

Key Responsibilities

Contract Preparation and Drafting

Assist with drafting, formatting, proofreading, and redlining company contracts and agreements
Prepare contract packages using Adobe tools and standardized templates
Format contracts in Microsoft Word so numbering, cross-references, and defined terms hold together across revisions
Prepare documents for review and signature so nothing reaches an approver incomplete

Contract Review and Quality Control

Review contracts for accuracy, completeness and consistency with company standards
Compare returned versions against the company template and against the prior version, so every change is identified rather than assumed
Check that figures, dates, entity names and defined terms agree across the agreement, its exhibits and its signature pages
Redline in Adobe Acrobat and Microsoft Word so that every proposed change is visible and attributable

Installer Compliance Tracking

Track, maintain and verify that contract requirements are being met by roofing installers
Verify insurance certificates, licensing, tax documentation and signed agreements against what each project and each state actually requires
Chase expiring and missing documentation before it becomes a mobilisation problem, not after
Maintain the compliance tracker as the record the rest of the business relies on

Records, Version Control and Documentation

Maintain contract records, version control and supporting documentation in company systems
Keep a single authoritative record for each agreement, with its status and its executed original clearly identified
File supporting documentation so that any contract, certificate, or amendment can be produced on request

Risk Identification and Escalation

Identify missing documentation or contract risks and escalate appropriately
Flag terms that depart from company standards rather than accepting them quietly
Raise what cannot be met as written, with the clause in hand, before anything is signed

Regulatory and Licensing Compliance

Ensure contracts comply with applicable state regulations, licensing requirements, and company standards
Confirm that the correct legal entity, licensing information and state-required contract provisions appear before a packet is issued
Keep licensing and registration documentation current in the contract record

Coordination and Execution

Coordinate with internal departments and external parties to move contracts through review and execution efficiently
Follow up on outstanding items until they close, and keep the people waiting informed of where things stand
Maintain tracking spreadsheets and reporting that show status without anyone having to ask

Required Qualifications

Three to five years of experience in contract administration, compliance, or the construction industry
Strong proficiency in Adobe Acrobat editing and redlining
Proficiency in Microsoft Word contract formatting
Excel proficiency, including the ability to create, manage and analyze tracking spreadsheets
Comfort working with digital document management systems
Attention to detail and accuracy in reviewing and preparing legal documents
Clear, professional written and verbal English with internal and external stakeholders
Ability to prioritize competing deadlines and manage a high volume of documents without loss of accuracy
Organized and self-directed follow-through on open items and outstanding documentation
A collaborative approach to working across departments and with outside parties
Reliable and self-directed in a remote work environment, on US Eastern business hours

Preferred Qualifications

Roofing industry experience (strongly preferred)
Experience with Smartsheet or a similar project tracking system
Bachelor's degree, or equivalent relevant experience
Exposure to multi-state contractor licensing and registration requirements
Experience maintaining subcontractor or installer compliance packets: certificates of insurance, licenses, tax forms and signed agreements
Experience in an insurance-claim-driven restoration environment

Tools & Software

Adobe Acrobat — contract package assembly, editing, comments and markup, redlining (primary platform)
Microsoft Word — contract formatting, tracked changes, document comparison
Microsoft Excel — tracking spreadsheets, lookups, filtering and summary reporting
Smartsheet or a similar project tracking system (preferred)
Digital document management systems for contract records and version control
Microsoft Teams and OneDrive — communication and file sharing with Remote Raven

What Makes You a Great Fit

You know that a contract signed by one party is not an executed contract, and that an executed contract gets corrected by amendment, never by editing the file
When a counterparty sends back a clean version with a note saying the edits are minor, your first move is to run a comparison, not to read it through
You can see the difference between indemnify and hold harmless and indemnify, defend and hold harmless, and you know why the missing word matters
You treat a document received as a document to verify, not a requirement met: you check the entity name, the dates and the coverage before anything gets marked compliant
Your tracker is the version everyone else trusts, and its status column is current without anyone asking you
When you find a gap, you escalate it with the clause in hand instead of quietly filling it in yourself
Your written English goes out to an installer or a general contractor without anyone editing it first

What We Offer

Up to $7/hour
100% remote work
Full-time role We hire for the long haul, so a steady track record of staying and growing always moves you up our list.

To apply:

Ensure your LinkedIn profile and resume are up-to-date and comprehensive (submit a comprehensive resume in English, PDF format), and complete the assessment in this link: https://assessment.aptiveindex.com/s/d1wq7pOmxeaf

A quick note on how we will reach you: our recruitment team communicates primarily through Telegram, using the mobile number on your application and resume. Please make sure that number is active and registered on Telegram, since this is where screening and interview scheduling happen. If it is not registered yet, you can set it up right after you apply—it takes only a few minutes and keeps your application moving without delay.

By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only.

Because of the volume of applications we receive, we're only able to follow up directly with candidates whose experience closely matches this role. If you don't hear from us within 10 days, please know we genuinely appreciate your interest—and we'd welcome your application to future openings that may be a stronger fit. Thank you for considering Remote Raven, and all the best in your search.

A note on scheduling: initial interviews run in US Mountain Standard Time (MST) within a 3:00 AM – 1:00 PM MST window. We know that takes flexibility around the time difference, and we genuinely appreciate it.

Contracts Specialist