Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

The Executive Assistant is responsible for providing administrative support to one or more executives, performing day-to-day tasks such as coordinating diaries, preparing materials for meetings, organizing and managing data, and serving as a liaison with other departments. A valuable asset to the executive team, the Executive Assistant is expected to communicate effectively, display a strong sense of professionalism, resourcefulness, and the highest degree of confidentiality.

Maintain diaries within the Executive's preferences, applying understanding of the executive's priorities, leniencies, and limits – helping him/her create a proper balance between commitments
Facilitate and manage the Executive's accessibility and open lines of communication with internal and external networks
Provide structure and proper prioritization of day-to-day administrative activities including key events, travel, and action items
Create and maintain reports, spreadsheets, distribution lists, email groups, and other necessary documents and database in response to and in anticipation of executive's needs
Prepare and coordinate presentations
Drive and assist the staging of virtual and in-person events
Arrange domestic and international travel
Manage correspondence for and on behalf the executive
Practice collaboration with all levels within the company, develop effective networks with peers as well as external professional groups
Prepare and submit Executive's expense reports aligned with service level agreements
Conduct research
Prepare and process departmental expenses and invoices for payment
Process purchase requests, purchase orders, invoice coding, vendor setup, and conduct accounts payable coordination
Practice confidentiality and maintain high standards of business ethics, ensuring strict compliance with company policies
Collaborate closely with peers to understand and enhance the value of the EA role
Perform other related projects and duties as assigned

Qualifications

Bachelor's degree or 5 years experience in the same industry
Strong experience working with MS 365 particularly Word, Excel, Outlook, and PowerPoint required
Highly motivated with ability to function well in a fast-paced environment
Excellent interpersonal, organizational, and communication skills
Strong attention to detail with an ability to deliver accurate documentation and task completion
Excellent verbal and written communication skills
Experience drafting reports and correspondence
Experience managing multiple and changing demands, details, and deadlines
Experience working with a global team
Good understanding of administrative and vendor support functions
Experience with project coordination and budget tracking
Experience with Sharepoint is a plus
Must be willing to work in a fixed night shift and hybrid set-up of 3 days onsite work per week

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, and service recognition awards.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

ReqID: J10155712

Business Line: Geography OH

Business Group: DCS

Strategic Business Unit: GBS

Career Area: Administration

Work Location Model: Hybrid

Executive Assistant I

Executive Assistant to the COO in Pasig