Job title: Real Estate Lease Specialist

Type of employment: Full-time (Remote)

Shift Schedule: TBD

We are looking for a highly detail-oriented Lease Compliance Administrator to ensure the accuracy and integrity of lease data, tenant billing, and accounts receivable processes across a growing real estate portfolio. This role plays a critical function in bridging Accounting, Asset Management, and Property Management—ensuring lease terms are correctly interpreted, entered, and enforced within Yardi.

About the Company:

The client is a fully integrated commercial real estate investment firm founded in 2015. The company focuses on acquiring, redeveloping, and managing retail shopping centers, industrial warehouses, and other commercial property types across the United States.

Objective of this role:

Ensure all lease data, billing, and AR activities are accurate and compliant
Maintain integrity of tenant ledgers and lease documentation
Support clean financial reporting through accurate lease execution
Improve operational efficiency across lease and billing workflows
Strengthen tenant relationships through accurate and timely account management

Responsibilities:

Lease Abstraction & Data Management

Review leases and amendments to extract key terms (rent, escalations, CAM, obligations)
Accurately enter and maintain lease data in Yardi
Maintain organized and complete lease documentation

Tenant Onboarding & Offboarding

Set up new tenants in Yardi with accurate billing structures
Coordinate move-ins and move-outs, including final billing and deposit reconciliation
Ensure tenant portal setup and communication is completed

Accounts Receivable & Billing Accuracy

Apply daily cash receipts to tenant ledgers
Review accounts for rent, CAM, taxes, and other charges
Process billing adjustments and corrections
Investigate and resolve tenant disputes

CAM Reconciliation & Expense Management

Support CAM estimates and annual reconciliations
Validate operating expense recoveries and allocations
Ensure CAM charges are accurately billed

Critical Date Monitoring

Track lease expirations, renewals, escalations, and notice periods
Communicate key deadlines to internal stakeholders

Tenant & Internal Coordination

Serve as a point of contact for tenant account inquiries
Collaborate with Accounting, Asset Management, and Property Management
Support tenant communication regarding balances and billing updates

Audit, Compliance & Reporting

Perform audits of tenant ledgers and lease data
Assist with estoppel certificates and lease documentation
Ensure compliance with lease terms and company policies

Required skills and qualifications:

2–5 years of experience in property management, lease administration, or real estate accounting
Strong proficiency in Yardi (required)
Advanced Excel skills
Strong understanding of CAM, NNN leases, and AR processes
High attention to detail with strong data accuracy skills
Ability to manage high-volume work in a fast-paced environment
Strong organizational and time management skills
Effective communication and cross-functional collaboration skills

Preferred skills and qualifications

Experience in multi-property or commercial real estate environments
Familiarity with tenant billing systems and lease compliance processes
Experience supporting audits or lease documentation (e.g., estoppels)
Proven ability to improve processes and workflows

Real Estate Lease Specialist (Yardi Experience Required)