Compensation & Perks- Remote, Competitive Base Salary, Private Healthcare and Allowances

Ideal Profile:

6+ years of experience in accounting or finance systems, with hands-on NetSuite administration experience; direct admin experience with Navan, Tipalti, or Avalara strongly preferred
Strong understanding of accounting fundamentals (GL, AP, payroll journal entries, intercompany/consolidation concepts)

Cofense combines phishing-specific AI, expert insight, and automation to uncover unknown threats, neutralize active attacks, and reduce future risk.

Our expert-supervised AI, combined with real-time intelligence from more than 35 million trained users, detects advanced phishing attacks that other solutions miss and remediates them within minutes. Cofense delivers high-confidence alerts that reduce false positives, identify false negatives, and improve security team efficiency. Real-world simulations continuously train employees to recognize and report threats that technology cannot catch. Together, these capabilities strengthen existing email defenses by closing gaps in phishing detection and response.

The Accounting Systems Manager owns the administration, optimization, and integration strategy for the company's core financial systems, with NetSuite as the system of record.

This role is responsible for maintaining and improving the connections between NetSuite and key operational platforms: Navan (travel & expense), Tipalti (accounts payable/global payments), UKG (HR & payroll), and Avalara (sales/use tax) while also driving forward the accounting function's use of AI-powered tools, including Claude, to automate manual processes. This is a hands-on, technically minded role for someone who enjoys solving process problems at the intersection of finance, systems, and automation.

Key Responsibilities

Accounting Systems Administration

Serve as primary system administrator for NetSuite, including user access/roles, workflows, saved searches, custom fields/records, and dashboards
Maintain the chart of accounts, subsidiaries, and intercompany elimination structures; support multi-entity/multi-currency consolidation
Manage NetSuite releases, sandbox testing, and change control to minimize disruption to close and reporting cycles
Develop and modify NetSuite reports and saved searches to meet evolving accounting and business reporting needs
Partner with the Controller and accounting team to translate process needs into scalable NetSuite configurations (vs. custom development where possible)

Third-Party Integrations

Serve as system administrator for Navan, Tipalti, and Avalara — including user setup and permissions, approval workflows, policy and rule configuration, and vendor/tax settings — and own and maintain the integrations between NetSuite and:

Navan — travel and expense data flow, corporate card reconciliation, GL mapping
Tipalti — vendor payments, AP automation, 1099/tax data, payment reconciliation
UKG — payroll journal entries, headcount/labor allocation, benefits and deduction mapping
Avalara — sales/use tax calculation, exemption certificate management, tax filing and returns data
Troubleshoot integration failures, sync errors, and mapping discrepancies across these systems
Work directly with Navan, Tipalti, UKG, and Avalara vendor support teams to resolve system issues and escalate as needed
Evaluate new integrations, middleware, or API connections as the tech stack evolves
Maintain documentation of data flows, field mappings, and system dependencies
Serve as a point of contact for employee end users with Navan, Tipalti, and Avalara questions (e.g., expense report issues, account setup)

Accounting Automation (including AI/Claude)

Identify manual, repetitive accounting processes (reconciliations, journal entries, reporting, data validation) and design automated solutions
Build and maintain AI-assisted workflows using Claude (or similar tools) for tasks such as document review, variance analysis, reconciliation support, and report drafting
Develop lightweight tools/scripts (e.g., Excel automation, low-code apps) to bridge gaps between systems
Track and report on efficiency gains and error reduction from automation initiatives

Cross-Functional Support

Act as the finance-side liaison to IT, HR, and AP/Treasury teams on system changes affecting financial data
Support month-end/quarter-end close by ensuring system integrations post accurately and on time
Assist with audit requests related to system controls, access, and data integrity
Train accounting staff on new tools, automations, and system functionality

Knowledge, Skills and Abilities Required

6+ years of experience in accounting or finance systems, with hands-on NetSuite administration experience; direct admin experience with Navan, Tipalti, or Avalara strongly preferred
Demonstrated experience managing at least one of: Navan, Tipalti, UKG, or Avalara (or comparable T&E, AP, HRIS/payroll, or tax platforms)
Strong understanding of accounting fundamentals (GL, AP, payroll journal entries, intercompany/consolidation concepts)
Comfort working with APIs, integration platforms, or middleware concepts (even without deep coding background)
Experience using AI tools (e.g., Claude, ChatGPT) for practical business/accounting use cases
Strong Excel skills; SQL or scripting experience a plus
Experience in a multi-entity or multi-currency environment

Education & Experience

NetSuite certification (Administrator or SuiteFoundation)
Background in a controllership or accounting operations function

What Success Looks Like

NetSuite and its integrations run reliably with minimal manual intervention
Close-cycle manual tasks are measurably reduced through automation
Accounting team has clear, documented processes for how data flows across systems
The organization has a growing, well-governed set of AI-assisted accounting workflows

- Disclaimer-

The above statements are neither intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be a listing of all of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job. This job description is not a contract of employment, either express or implied. Employment with Cofense will be voluntarily entered into and your employment is considered at will. Cofense reserves the right to alter the job description at any time without notice.

Accounting Systems Manager, Netsuite ( Remote)