Role Overview

We are looking for an Office Manager to run Moongig's Makati office at Century Diamond Tower. This is a hands-on admin and operations role: suppliers managed, supplies stocked, invoices received and issued on time, and a workplace that just works.

You will own the day-to-day: supplier relationships, office spend, invoice intake and issuance, building coordination, permits and renewals, and admin support to the back-office team. You will work closely with Finance and HR, and directly with the founders. Good fit if you follow through without being chased and notice what needs doing before someone asks.

If you want a defined admin role with a fixed checklist, this is not it.

Key Responsibilities

Suppliers and Office Supplies:

Source, negotiate and manage office suppliers and service providers: pantry, water, IT consumables, cleaning, courier, repairs
Maintain a supplier list with rates, contacts, and contract renewal dates; run quote comparisons for larger purchases
Keep office, pantry and IT supplies stocked without overbuying
Maintain the asset register: laptops, monitors, phones, furniture, issued and returned

Invoices And Payments

Receive, verify and log supplier invoices; match against PO or delivery receipt and route for approval
Issue client and partner invoices and official receipts as instructed by Finance
Keep BIR-compliant records behind every transaction: ORs, sales invoices, 2307s, supporting documents
Manage petty cash: disbursement, liquidation, replenishment
Track office spend against budget with Finance and flag variances as they appear

Facilities And Compliance

Primary contact with Century Diamond Tower building administration: dues, access cards, parking, work orders, maintenance
Coordinate repairs, aircon servicing, pest control, cleaning and fit-out work
Maintain the office document file and renewal calendar: lease, business permits, insurance, registrations
Support Mayor's Permit, BIR and SEC renewals with Finance and our external accountants

Admin And People Support

Work with HR on onboarding and offboarding logistics: desk, equipment, access, clearance
Support HR admin: attendance records, 201 files, SSS, PhilHealth and Pag-IBIG paperwork
Coordinate travel, accommodation and visitor arrangements
Organize team events, meetings and townhalls
Handle mail, courier and document transmittals

Minimum Qualifications

What You Need:

Bachelor's degree in Office Administration, Business Administration, or a related field. Equivalent experience considered
3 to 5 years in office management, administration or procurement
Working knowledge of BIR invoicing and receipting requirements, and LGU permit renewals
Experience managing suppliers and negotiating rates
Comfortable working across Finance and HR, and keeping both in the loop
Strong Excel or Google Sheets, and Google Workspace
Discreet with confidential information
Real attention to detail

Nice To Have

Startup or SME experience where you ran the office with little supervision
Exposure to petty cash, AP support, or bookkeeping alongside a finance team
Experience coordinating with a Makati CBD building administration
Comfortable using AI tools such as Claude Cowork to speed up recurring work: drafting memos, tracking renewals, documentation

How We Work

You deliver on time, and you say so early when you can't
You are organized and methodical
You are comfortable working independently while things are still being figured out
You ask when something is unclear instead of guessing