About the Role

As Logistics & Asset Coordinator, you will manage the movement, tracking, deployment, maintenance, and recovery of devices and operational assets supporting large-scale data collection programs. The role plays a critical role in ensuring collection teams have the equipment, technology, and materials required to successfully execute projects. This role oversees asset inventory, shipping and receiving, device provisioning, inventory accuracy, loss prevention, and site readiness activities.

What You'll Do

Asset Management

Maintain ownership of all operational assets throughout their lifecycle.
Track inventory of smartphones, tablets, cameras, grippers, wearables, sensors, laptops, accessories, and other project equipment.
Ensure accurate asset allocation, assignment, utilization, and recovery.
Monitor asset availability and proactively plan for future project needs.
Conduct regular inventory audits and reconciliation activities.
Maintain accurate asset records and inventory databases.

Device Deployment & Recovery

Coordinate device provisioning and deployment for new projects.
Ensure devices are properly configured, labeled, and prepared before deployment.
Manage collection, return, refurbishment, and redeployment processes.
Coordinate device resets, software updates, and readiness checks.
Track damaged, missing, or retired assets.
Work with vendors and internal teams to repair or replace equipment as necessary.

Logistics Operations

Coordinate inbound and outbound shipments of project equipment.
Manage shipping schedules, courier relationships, and delivery timelines.
Ensure equipment arrives at collection sites before project launch.
Monitor shipment status and proactively address delivery delays.
Coordinate transfers between offices, collection sites, vendors, and remote teams.
Maintain shipment documentation and chain-of-custody records.

Inventory Control

Maintain accurate inventory counts and stock levels.
Implement inventory tracking procedures and best practices.
Monitor asset movement and investigate discrepancies.
Develop inventory forecasting reports to support operational planning.
Ensure critical equipment stock remains available for project launches.
Support procurement planning through inventory reporting and asset forecasts.

Site Readiness Support

Ensure collection sites are fully equipped before project launch.
Coordinate setup of operational equipment, devices, accessories, and supplies.
Verify equipment functionality and operational readiness.
Support site expansion and capacity growth initiatives.
Coordinate relocation and deployment of equipment between project locations.

Equipment Maintenance & Compliance

Monitor equipment health and maintenance requirements.
Coordinate repairs, replacements, upgrades, and servicing activities.
Ensure assets comply with security, privacy, and operational standards.
Maintain asset documentation including warranties, serial numbers, and maintenance records.
Support security audits and compliance reviews.

Cross-Functional Coordination

Production Managers
Project Coordinators
Technical Delivery Managers
Community Managers
Procurement Teams
IT Support Teams
Site Operations Teams
Support new project launches by ensuring equipment readiness.
Communicate inventory risks and asset shortages to stakeholders.
Provide regular inventory and asset utilization updates.

Continuous Improvement

Identify opportunities to improve asset utilization and inventory efficiency.
Recommend process improvements to reduce equipment loss and operational delays.
Implement tracking and accountability mechanisms for equipment management.
Support development of scalable logistics and inventory procedures.

What You'll Bring

Bachelor's Degree in Logistics, Supply Chain Management, Operations Management, Business Administration, Industrial Engineering, Information Technology, or a related field.
2+ years of experience in asset management, inventory control, logistics coordination, supply chain operations, facilities support, or related operational roles.
Experience managing inventory and physical assets in a professional environment.
Experience coordinating shipments and tracking equipment movement.
Familiarity with inventory management tools and asset tracking systems.
Experience supporting operational or project-based environments.

Preferred Experience

AI data collection operations
Device fleet management
Consumer electronics inventory management
Field operations support
Warehouse operations
Technology deployments
Asset lifecycle management
Supply chain coordination
Telecommunications operations
Large-scale operational deployments

Technical Requirements

Required:

Microsoft Excel (Intermediate to Advanced)
Microsoft Teams
Outlook
SharePoint

Preferred:

Power BI
Airtable
Smartsheet
Jira
Asset management platforms
Inventory tracking systems
ERP or procurement platforms

Physical Data Collection Experience (Preferred)

Smartphone fleet management
Mobile device provisioning
Camera and recording equipment management
Device shipping and receiving
Sensor-based collection programs
Asset tracking across multiple collection sites
Device configuration and setup
Collection-site readiness support
Equipment recovery and refurbishment

DIVERSITY, EQUITY, INCLUSION & BELONGING

At Innodata, Diversity, Equity, Inclusion, and Belonging are at the heart of who we are. With over 35 years of expertise, we foster an inclusive workplace that celebrates the rich diversity of backgrounds, experiences, and perspectives our employees bring — diversity that fuels our innovation in AI and data engineering. We encourage individuals from all walks of life to apply, particularly those who may feel they don't meet every qualification or who hesitate due to their identity. Through inclusive learning initiatives, Employee Resource Groups, and flexible work arrangements, we create a sense of belonging for every team member, whether remote or onsite.

How to Apply

Apply directly through this posting, and our team will be in touch.