Our Global Operating Center located in Manila is pivotal to enhancing the Firm's operational efficiency and streamlining legal and business services support across our global network. Our center provides comprehensive administrative, financial and operational services across office operations, compliance and new business, finance, technology, human resources, innovation and marketing. By centralizing these critical functions, the center ensures consistency and quality in service delivery while reducing operational costs. Through its integrated approach, our Global Operating Center enables the Firm to focus on its core legal services, drive global growth and maintain high standards of client service across all offices.

The Supervisor, Accounts Payable will be responsible in providing day to day operational support and management to the Accounts Payable Team and responds to financial function queries. This role will provide leadership, expertise and advise to the Accounts Payable Team to enable them to deliver to a consistently high standard the key financial activities with the Accounts Payable function.

The Roles And Responsibilities Of This Job Include

Operations Management

Subject Matter Expert for Accounts Payable processes
Promote global standard accounts payable processes to staff and internal stakeholders and clients
Manages the Accounts Payable Team to ensure day to day operational team duties are processed in a timely manner

People and Administrative Management

Conduct recruitment process from providing documentations, conducting interviews and evaluating candidates
Conduct discussions and review circumstances for leavers and ensure proper transition and replacement if needed
Evaluate new hire's skills development on the functions of an Accounts Payable coordinator/senior coordinator/specialist, in order to make appropriate decisions during regularization
Monitor each team member's progress, conduct goal setting, coaching and provide regular feedback
Identify opportunities within the team and develop team members based on their capabilities and potentials
Promote a culture of learning
Provide a productive environment for the team by properly identifying the required resources of the team for the management to review
Provide significant team feedback to the management in a timely manner
Encourage team members to participate in firm projects and engagement activities
Manage the team's timekeeping system
Provide a first level escalation for basic HR concerns
Ensures that accounts payable are approved by an authorized person (based on Grants of Authority), are expensed from the correct general ledger codes, are expensed in appropriate months and paid in accordance with the terms of payment stated on the tax compliance invoice
Assists the Manager in the development and maintenance of internal controls related to the Accounts Payable function
Manages process transition and roll-outs of processes to the local offices
Supervises trainings to Accounts Payable members, ensuring tasks are completed accurately and efficiently
Conducts compliance reviews of accounts payable transactions
Identifies and implements process improvements on the Accounts Payable processes
Corresponds and communicates with the Accounts Payable Teams in other offices
Corresponds and communicates with the vendors relative to invoices and payment inquiries
Corresponds and communicates with the members of the Firm relative to invoices and payment inquiries
Monitors and resolves all accounts payable issues and administer all invoices for vendors and non-vendors
Monitors invoices and expense reports and evaluates for appropriate approval
Assists in documenting and improving accounting policies and procedures and workflow
Oversees the process documentation and improvement initiatives of the team
Performs other duties as required by the firm and its management

Qualifications

Bachelors degree in Accounting or any Finance/Business course
A minimum of one to three years of experience as a Team Leader/Supervisor or in leading a project, initiative, or program to demonstrate the ability to effectively lead a team
5 - 7 years of experience in accounts payable or a similar financial role
Experience in any financial software such as Elite 3E is a plus
Legal background is an advantage
One must have experience in working directly with senior leadership and stakeholders
An established project management skills
Experience working in a BPO/Shared Services Organization is a plus

Essential Job Requirements

Excellent written and oral communication skills and interpersonal skills
Experienced working knowledge in Microsoft Word, Outlook, Excel, PowerPoint
Trustworthy in managing and handling confidential matters and information
Has a positive approach to daily task management and can quickly build confidence, respect and trust with others
Is able to remain calm under pressure and work with tight deadlines
Detail and solutions oriented with a strong sense of urgency to pro-actively solve challenges
Excellent organization and coordination skills; comfortable managing priorities from multiple parties
Strong and consistent follow-through capabilities
Effective stakeholder management skills
Takes ownership and drives initiatives forward
Must be collaborative and proactive and strives to promote teamwork
Must be resilient and is able to deal with ambiguity
Demonstrated ability to work with geographically dispersed teams
Must take responsibility in Quality and Risk Control
Must have constructive skills in coaching and mentoring
Must have adaptability in the phase of changes

This role reports to

Manager - Accounts Payable and Procurement

Equal Opportunities

White & Case is committed to creating a fair workplace. It is our Firm's policy to recruit, employ, train, compensate, and promote without regard to race, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

If you require assistance and/or adjustment to participate in our application and/or interview process, please email us. We will be happy to work with you.

The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

Note to Recruitment Agencies

Our internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of business—specific to the relevant office—before submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies.

Accounts Payable Supervisor

Supervisor, Accounts Payable