Key Duties And Responsibilities

Canada Database Administration

Maintain and update the Canada Database within Microsoft Lists, ensuring data accuracy and completeness
Load and organize backup files in designated Box folders according to established protocols
Monitor data integrity and resolve discrepancies in the MS List database
Generate reports from MS List as needed for operational review
Archive historical data and maintain documentation in PDF/Word formats

Expense Report Processing

Generate expense reports for Canadian operations by extracting data from Box folders
Process and upload expense documentation to PeopleSoft financial system
Verify receipt documentation (JPG/PDF format) for completeness and compliance
Reconcile expense reports between Box folders and PeopleSoft entries
Maintain organized filing system for expense documentation and supporting receipts

Project Setup Coordination

Receive and process project setup requests from appraisers via email
Create new projects in Daelio or PSUF (Project Setup Form) systems based on approved requests
Transfer project information across systems: Box Folder → VRA (Valuation Request Application) → MS List
Coordinate with finance team through VRA for financial handling and approvals
Manage project re-engagement processes for project number issuance
Ensure all project setup documentation is properly filed and accessible

General Administrative Support

Maintain organized digital filing systems across Box, MS List, and other platforms
Respond to inquiries regarding project status, expense processing, and database information
Support quality control efforts by reviewing data accuracy across all systems
Collaborate with cross-functional teams to resolve operational issues
Follow established procedures and workflows for all data management activities

Required Skills And Competencies

Proficiency in Microsoft Lists, PeopleSoft, Box, and project management systems (Daelio/PSUF)
Strong attention to detail and data accuracy
Excellent organizational and time management abilities
Effective written and verbal communication skills
Ability to manage multiple priorities and meet deadlines

Analyst-Data Management