The Marketing Admin Assistant is responsible for providing administrative, operational, and coordination support to ensure efficient day-to-day business operations. This role manages schedules, meetings, reports, and confidential information while supporting business priorities and organizational objectives.

The Marketing Admin Assistant works closely with internal teams and external stakeholders to ensure smooth coordination of activities, timely completion of tasks, and effective communication across the organization.

This role also assists in preparing reports, presentations, documentation, and special projects that contribute to operational efficiency and overall business growth.

Ultimately, success in this role means maintaining organized and seamless executive operations while supporting productivity, efficiency, and the achievement of company goals.

Responsibilities

Ensure 100% timely and accurate completion of executive, administrative, project management, and reporting support tasks
Maintain organized schedules, meetings, reports, documentation, and data records to support operational efficiency
Achieve efficient coordination and communication across departments and stakeholders
Support the completion of business priorities, special projects, reports, and action items within agreed timelines
Assist in monitoring, consolidating, and maintaining accurate data, reports, and project updates as required
Perform additional tasks that may be assigned from time to time
Maintain confidentiality and professionalism in handling sensitive business information

Key Criteria/Requirements

Bachelor's Degree in Business Administration, Management, Marketing, Project Management, or related field.
At least 1–2 years of experience as an Executive Assistant, Administrative Assistant, or similar role
Strong verbal and written communication skills
Excellent organizational and time management skills
Ability to handle confidential and sensitive information with professionalism
Strong coordination, project management, and stakeholder management skills
Ability to multitask and work effectively in a fast-paced environment
Proficiency with Microsoft Office, particularly Excel
Strong documentation, report preparation, and data analytics skills
Analytical, problem-solving, and data interpretation skills

Key Criteria/Requirements

Professionalism: Ability to represent the Managing Director and the company with professionalism and discretion
Adaptability & Flexibility: Ability to work in a dynamic and fast-paced business environment
Confidentiality: Strong sense of integrity in handling sensitive information
Organization: Strong organizational skills to manage multiple priorities and deadlines efficiently
Initiative: Proactive approach in anticipating needs and resolving issues independently
Problem-Solving: Capacity to identify challenges and provide effective solutions
Collaboration: Ability to work closely with internal teams and external stakeholders
Attention to Detail: High level of accuracy in documentation, scheduling, and reporting

Marketing Administrative Assistant