Position Overview:

As an Executive Assistant, you will provide high-level administrative and operational support directly to the Managing Partner. This role requires strong organizational discipline, technical aptitude, and the ability to operate in a fast-paced, highly structured environment. You will manage executive workflows, coordinate international logistics, and ensure seamless communication across multiple business initiatives and global time zones.

Work Schedule and Arrangement: 11:00 PM- 8:00 AM, Onsite

Office Location: 8th floor Skyrise 4B Building, IT Park, Lahug, Cebu City, Cebu

Key Responsibilities:

Executive Scheduling and Communication

Manage a dynamic PST-aligned calendar, proactively resolving scheduling conflicts and optimizing time allocation
Draft, review, and organize executive correspondence with a strong focus on accuracy, tone, and professionalism
Coordinate communication with high-priority clients and stakeholders across multiple time zones

Travel and Logistics Management

Coordinate end-to-end domestic and international travel arrangements, including flights, accommodations, and itineraries
Ensure adherence to preferred travel partners and airlines, including Southwest Airlines, United Airlines, Emirates, Air India, and Marriott-affiliated properties
Anticipate scheduling and logistical needs to ensure seamless executive travel experiences

Project and Operations Support

Support ongoing operational initiatives aligned with structured methodologies such as PMP and Six Sigma principles
Track deliverables, manage recurring tasks, and maintain organized project documentation
Utilize internal tools and systems, including the lock project management platform, to ensure workflow efficiency and visibility

Administrative Oversight

Prepare executive briefs, meeting agendas, and expense reports with a high level of accuracy
Organize, format, and maintain documentation related to key initiatives, including the 1,000 Families Initiative.
Support the preparation of pitch decks, compliance reports, and other strategic materials

Requirements:

Senior Executive Assistant / C-suite support experience (3-5 years)
Experience managing complex executive workflows, cross-time-zone calendars, and international coordination
Strong background in confidential data handling and complex project tracking in structured environments
Familiarity with PMP and/or Six Sigma principles
High proficiency in MS Office or Google Workspace and ability to quickly adapt to internal systems/tools
Proven ability to manage high-volume, fast-moving priorities across multiple stakeholders
Experience producing accurate executive-level documents (briefs, reports, agendas, presentations)
EB-5 or similar investment migration exposure is a plus and may be aligned with sales/commission opportunities

Salary and monetary benefits (in PHP):

Monthly salary of 30,000php - 50,000php
Monthly bonuses (to be paid quarterly)

Perks and other benefits:

Paid Training Period
All national Philippines and USA holidays are observed
Paid time off—public holidays, vacation, and personal time off
Robust and effective Government Benefits Administration
Lactation breaks (for breastfeeding moms)
Discounted optical services with our partner clinic
Free lunch/dinner and unlimited coffee and ice cream daily (for onsite employees)
Free Health insurance with one (1) free dependent
Free Life insurance
Free Accident insurance
Relocation allowance for new hires (from outside Cebu)
Company-sponsored outings
Interest-based employee clubs (DOTA, Basketball, Dance, Music, Photography, Yoga)

Our Recruitment Process:

Candidate Application Form
General Assessment
Phone Screening
Technical Interview
Reference Check
Job Offer
Training

Disclaimer for salary ranges: Salary ranges may not be applicable to all. Depending on the level of experience, educational background and potential for growth seen during interviews, offers may go higher or lower.

PRO TIP: prepare for that interview and impress the hiring managers!

For more information about our company, visit our website: www.medspecialized.com

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Executive Administrative Assistant

HR Assistant (HR & Administrative Support)