General

Responsible for managing and overseeing the financial records, accounting systems, and reporting functions of the village or homeowners association. Ensures accuracy in bookkeeping, compliance with applicable accounting standards, and timely preparation of financial reports for management and members. Handles budget preparation and funds monitoring.

JOB DUTIES AND RESPONSIBILITIES:

Regular:

1. Maintain and safeguard the integrity of the village's financial records.

2. Ensure compliance with accounting standards, HOA by-laws, and relevant government regulations.

3. Oversee the recording of all financial transactions and reconciliation of accounts.

4. Coordinate with the Village Administrator, HOA Treasurer, and Board on budget planning and financial strategies.

5. Provide timely and accurate financial information for decision-making.

6. Maintain confidentiality of all financial and sensitive association information.

7. Prepare and maintain the general ledger, journals, and subsidiary ledgers.

8. Record all income (dues, fees, rentals, utilities) and expenses (utilities, maintenance, salaries, etc.).

9. Prepare monthly, quarterly, and annual financial statements (Balance Sheet, Income Statement, Cash Flow Statement).

10. Monitor and reconcile bank accounts, petty cash, and other fund accounts.

11. Assist in budget preparation and monitor actual expenditures against approved budgets.

12. Review and process payables, ensuring timely payments to suppliers, contractors, and service providers.

13. Compute and file applicable taxes.

14. Coordinate with billing and collection personnel for proper posting and reconciliation of accounts receivable.

15. Maintain and update fixed asset records and depreciation schedules.

16. Prepare financial reports for presentation to the HOA Board and members during meetings and assemblies.

Occasional:

1. Participate in annual audits and provide necessary documentation to external auditors.

2. Assist in drafting or revising HOA financial policies and internal control procedures.

3. Conduct financial analysis for special projects or capital expenditures.

4. Prepare ad hoc financial reports as requested by the Board or Village/Building Administrator.

5. Represent the HOA in financial matters with banks, auditors, and regulatory agencies when necessary.

6. Perform other accounting-related tasks assigned by the Village/Building Manager or Board of Directors.

Project Accountant