Job Summary:

The Administrative Assistant plays a crucial role in supporting the day-to-day operations of Faith Works. This position involves a variety of tasks aimed at ensuring efficient office functionality. Key responsibilities include managing schedules, coordinating meetings and events, handling correspondence, project support, assisting with research, etc. The Administrative Assistant serves as a point of contact for internal and external communications, demonstrating strong organizational and interpersonal skills. Proficiency in Microsoft Office applications and a keen attention to detail are essential for success in this role, along with the ability to prioritize tasks and manage time effectively.

Key Responsibilities:

Answer and direct phone calls, emails, and other correspondence professionally and promptly:
Schedule and manage appointments, meetings, and calendar invitations for executives:
Appointment reminders
Inbox and task management
Prepare communications, such as: memos, emails, invoices, reports and correspondences
Books trips and make reservations
Do follow-up calls
Maintain and update spreadsheets
Update directory and company data
Keeps meeting minutes
Create itineraries
Project management support
Create and edit client files in the EHR software
Supportive of administrative function as needed or required
Participate in quarterly 4x4 discussions with the Manager.

Job Requirements/Qualifications:

Required skills and qualifications

Bilingual Spanish/English
At least 2 years admin support experience
Can work from 5am-10am Mountain Standard Time (5 hrs)
Ability to prioritize, good communication and interpersonal skills. Maintain composure in all situations, possess professional demeanor
Ability to adjust to change, problem solve and work independently. Ability to work under stressful conditions, ability to remain focused and attention to detail
Responsible for managing phone calls. Schedules client appointments and directs clients appropriately
Assist clients in many ways by utilizing many personal and professional skills
Ability to effectively multi-task
Computer systems, typing, public relations, basic office clerical duties
Other duties as assigned

Preferred skills, but not required

Intermediate skills with Microsoft Office Software products, required but does not need to be proficient
Adobe PDF program
IT help desk experience
Book-keeping experience

Education

High School diploma required

Physical Requirements

Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

Administrative Support Specialist (Part-time)