Power Submitter (Regulatory & Copy Approval)

Location: Philippines, Remote

Employment Type: 12-Month Fixed-Term Contract (via Kelly, outsourced to a leading global MedTech organisation)

Start Date: Immediate

About the Role:

Kelly is recruiting a Power Submitter to join a leading global medical technology organisation on a 12-month fixed-term contract.

This role plays a critical part in supporting the EMEA copy approval process by ensuring advertising, promotional materials, and claims submissions are accurate, compliant, and complete. Working closely with Marketing, Content Owners, and cross-functional stakeholders, you will manage submissions from initiation through approval, helping to improve first-pass quality, reduce rework, and accelerate approval timelines.

This is an excellent opportunity for someone with experience in a regulated environment who enjoys working in a fast-paced, collaborative, and quality-driven setting.

Key Responsibilities:

Copy Approval & Submission Management

Manage end-to-end submission activities within the copy approval process for promotional materials and product claims.
Prepare high-quality, compliant submissions, ensuring all required documentation is complete prior to workflow initiation.
Validate claims, supporting references, metadata, and submission accuracy to maximise first-pass approval rates.
Perform quality checks to ensure submissions meet standard operating procedures and are in their final approved format.
Monitor submission progress throughout the approval workflow and proactively manage timelines.
Respond to reviewer and moderator feedback, implementing updates accurately and efficiently.
Coordinate resubmissions and ensure all requested changes have been fully addressed before re-entering the approval process.
Independently prioritise multiple submissions across different markets while maintaining quality and compliance.

Claims & Asset Management

Ensure approved claims are correctly linked and maintained in accordance with established claims lifecycle processes.
Support change control activities relating to approved claims and promotional materials.
Upload and maintain final approved assets and supporting documentation within the digital asset management system.
Ensure documentation is accurate, complete, and compliant with record retention requirements.

Process Excellence

Maintain compliance with internal procedures, quality standards, and regulatory requirements.
Identify opportunities to improve submission quality and operational efficiency.
Support continuous improvement initiatives aimed at reducing rework and accelerating approval timelines.
Build effective working relationships with cross-functional teams across the EMEA region.

Skills & Experience:

Essential Experience

Minimum of 2 years professional experience in a business or operational support environment.
At least 1 year of experience in a regulated industry, such as medical devices, pharmaceuticals, healthcare, or life sciences.
Experience managing documentation, workflows, or approval processes within a quality-focused environment is highly desirable.

Education

Bachelor's degree or equivalent professional experience.
Strong written and spoken English (degree taught in English or equivalent proficiency).

Key Skills

Excellent organisational and administrative skills with strong attention to detail.
Ability to work independently while effectively managing competing priorities.
Strong communication and stakeholder management skills.
Collaborative approach with experience working across cross-functional and matrix organisations.
Problem-solving mindset with a focus on quality and continuous improvement.
Ability to work with urgency while maintaining accuracy.
Comfortable working in international and multicultural environments.
Quick learner with a proactive and adaptable approach.

Technical Skills

Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
Strong Excel skills.
Experience with reporting or analytics tools such as Power BI or Tableau is advantageous.
Experience with copy approval, regulatory workflow, or digital asset management platforms is beneficial.

Why Join

Immediate start opportunity.
12-month fixed-term contract with Kelly, supporting a globally recognised MedTech organisation.
Opportunity to work with international stakeholders across the EMEA region.
Gain valuable experience within a highly regulated, quality-driven environment.
Flexible location across Eastern Europe or South Africa.