JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Primary Responsibilities

Visitor and Client Management

Greet all visitors warmly and professionally
Manage visitor sign-in process and issue visitor badges
Notify employees of guest arrivals
Maintain visitor logs and ensure compliance with security protocols
Create a welcoming environment for all guests

Telephone and Communication Management

Answer and direct incoming calls to appropriate departments or individuals
Take accurate messages and relay information
Manage the main reception phone line
Handle general inquiries and route information efficiently

Administrative Support

Manage incoming and outgoing mail and courier services
Maintain reception area organization and cleanliness
Coordinate meeting room bookings
Provide general administrative assistance to various departments

Security and Access Control

Serve as liaison with building security personnel
Maintain awareness of emergency procedures
Act as first responder during building emergencies

Facility Coordination

Report maintenance issues to facilities management
Coordinate repairs or services as needed
Manage office supplies for common areas
Ensure reception area reflects professional standards

Billing and Invoice Processing

Collect and organize invoices from vendors and service providers
Verify invoice accuracy against purchase orders and delivery receipts
Code invoices to appropriate cost centers or accounts
Route invoices to proper approvers for authorization
Track invoice status and follow up on pending approvals
Submit approved invoices to accounts payable for processing
Maintain billing records and filing systems
Monitor payment deadlines to avoid late fees
Reconcile monthly statements from regular vendors
Handle billing inquiries from vendors and internal departments
Generate billing reports for management review
Process credit memos and invoice corrections
Coordinate with finance team on billing discrepancies

Records and Data Management

Maintain accurate visitor logs
Manage contact directories and employee information
Update emergency contact information
Handle basic data entry tasks
Maintain confidentiality of sensitive information

Location:

On-site -Quezon, Philippines

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page I want to work for JLL.

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