Our client is a US-based accounting and advisory firm serving the construction industry. The Partner you would support runs a growing team of 85 people, moves fast, and communicates in fragments. This is not a diary-and-inbox seat with a manager checking your work. It is the seat directly beside the person making decisions, and the reason it exists is that he needs someone whose output is right the first time, from instructions that are rarely complete.

Email is the center of this role. You will hold the Partner's Outlook inbox, learn his voice well enough to draft in it, and decide—many times a day—what genuinely needs him and what does not. Once trust is established, some of what you write will go out under his name without him reading it first. Everything else follows from that: complex calendars kept in sync, meetings captured and chased to completion, documentation that stays current, and a level of discretion that never has to be asked for.

The firm is remote-first and technology-forward, and that shapes the work. You will be expected to set up scheduling automation rather than only use it, keep a CRM honest, pull meeting recordings into follow-up lists, and use AI tools as part of how the work gets done. This role does not include access to financial systems, banking, or treasury functions.

If you need predictability, clear boundaries, or step-by-step direction, this role will be exhausting. If you thrive on variety, solve problems in real time, and want to sit at the center of the action, read on.

Key Responsibilities

Email and Communication—the center of the role

Manage, triage, categorize, and organize the Partner's inbox in Microsoft Outlook
Learn the Partner's voice, priorities, and relationships well enough to draft responses on his behalf
Draft replies for review and send directly in defined situations once trust is established
Distinguish what genuinely needs the Partner's attention from what does not, and handle the rest
Keep the inbox clean, current, and free of dropped threads

Executive and Business Support

Provide high-level administrative and operational support to the Partner
Manage complex calendars, including syncing and coordinating multiple calendars
Implement and manage scheduling automation and scheduling assistant tools
Support both professional and occasional personal tasks as needed
Act as a trusted partner who keeps pace with rapid decision-making

Meetings, Notes, and Follow-Through

Attend meetings, take clear and structured notes, and capture decisions and action items
Proactively follow up on tasks, deadlines, and commitments after meetings
Track priorities and ensure nothing falls through the cracks
Follow up on behalf of the Partner in predefined situations

Data, Analysis, and Organization

Support basic data analysis, reporting, and information synthesis
Organize and maintain executive documentation and knowledge systems
Ensure information is current, accurate, and accessible

Confidentiality and Reliability

Handle sensitive information with absolute discretion
Maintain strong security practices, including disciplined password management
Operate with a high level of accountability in a role supporting leaders who cannot afford execution failure
Note: this role does not include access to financial systems, banking, or treasury functions

Required Qualifications

Proven experience as an Executive Assistant
Exceptional organizational and follow-through skills
Ability to operate at high speed with incomplete direction
Strong written and verbal communication skills, including the ability to write convincingly in someone else's voice
Comfortable working independently and making judgment calls within scope
Tech-savvy and confident learning new systems quickly
Ability to take ownership and perform under pressure
Comfort working with AI tools for productivity and analysis

Preferred Qualifications

Experience using CRM tools such as Zoho
Experience supporting a founder or managing partner

Tools & Software

Microsoft Outlook — the primary working environment for this role
Microsoft Office Suite and Microsoft Teams
Calendar and scheduling tools, including scheduling assistants and automation
Zoho or a similar CRM
Adobe, for document handling and organization
Fathom, for meeting recording and retrieval
Password vault tools
AI tools such as Claude, ChatGPT, and Gemini, used to improve efficiency, documentation, and analysis

What Makes You a Great Fit

You do not need perfect instructions. You fill in the gaps, make the call, and correct course on the fly.
You build trust easily, read between the lines, and handle relationships with warmth and professionalism.
Urgency energizes you rather than overwhelming you.
You are not territorial. You care about the outcome, not the credit.
You can prioritize when everything feels urgent and make sound calls without the full picture.
You catch the details that matter without getting stuck on the ones that do not.
You read the emotional temperature of a room and steady it.
You can be trusted with something confidential and never have to be reminded.

What We Offer

Up to $8/hour
100% remote work
Full-time role

We hire for the long haul, so a steady track record of staying and growing always moves you up our list.

To apply:

Ensure your LinkedIn profile and resume are up-to-date and comprehensive (submit a comprehensive resume in English, PDF format), and complete the assessment in this link: https://assessment.aptiveindex.com/s/BGgTL0vs8Sdr

A quick note on how we will reach you: our recruitment team communicates primarily through Telegram, using the mobile number on your application and resume. Please make sure that number is active and registered on Telegram, since this is where screening and interview scheduling happen. If it is not registered yet, you can set it up right after you apply—it takes only a few minutes and keeps your application moving without delay.

By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only.

Because of the volume of applications we receive, we're only able to follow up directly with candidates whose experience closely matches this role. If you don't hear from us within 10 days, please know we genuinely appreciate your interest—and we'd welcome your application to future openings that may be a stronger fit. Thank you for considering Remote Raven, and all the best in your search.

A note on scheduling: initial interviews run in US Mountain Standard Time (MST) within a 3:00 AM – 1:00 PM MST window. We know that takes flexibility around the time difference, and we genuinely appreciate it.

Senior Executive Assistant