Job Title:Estimator & Admin Specialist

Location: Remote

Start Date: Immediate

Job Type: Full Time (40 hours per week)

Job Summary

We are seeking a highly detail-oriented and proactive Estimator & Admin Specialist to join our growing window and glass business. This role combines technical estimating responsibilities with administrative and client support functions, making it ideal for someone who enjoys both analytical and operational work.

The successful candidate will be responsible for preparing accurate window and glass estimates using Logikal software, supporting customer and builder communications, managing invoicing activities, and assisting with day-to-day business administration.

This is a key role within the business and requires someone who understands the importance of accuracy, particularly when dealing with custom-manufactured products where errors can result in significant costs and delays.

Key Responsibilities

Estimating & Quoting

Prepare detailed residential and commercial window and glass estimates using Logikal software.
Generate accurate, itemised quotations based on project specifications and requirements.
Review plans, drawings, and project documentation to ensure accurate pricing.
Liaise with builders, contractors, and clients to clarify scope, specifications, and requirements before issuing quotes.
Minimise variations and onsite errors through thorough quote preparation.
Conduct competitor pricing and market research to support competitive quoting strategies.
Maintain estimate records and documentation for future reference.

Administration & Business Support

Manage invoicing processes and assist with payment follow-ups.
Handle incoming and outgoing client and builder communications.
Follow up on quotations and assist with customer enquiries.
Coordinate scheduling and appointment-related tasks as required.
Provide personal assistant support to the business owner when needed.
Assist with general administrative duties and business operations.
Maintain organised records and documentation systems.

Qualifications

Required Skills & Experience

Proficiency in Logikal software (essential).
Previous experience in window, glass, construction, or building estimating.
Strong understanding of residential and commercial glazing products and specifications.
Excellent attention to detail and accuracy.
Strong written and verbal English communication skills.
Experience preparing quotations and interpreting project requirements.
Administrative experience including invoicing, scheduling, and customer correspondence.
Strong organisational and time-management skills.
Ability to work independently and manage multiple priorities.
Proficiency with Microsoft Office and cloud-based business systems.

Preferred Qualifications

Experience within the Australian window, glass, or construction industry.
Exposure to commercial and residential building projects.
Knowledge of industry pricing structures and supplier relationships.
Experience supporting builders, contractors, and project stakeholders.
Basic drafting or CAD experience.
Familiarity with technical drawings and construction plans.

Personal Attributes

Meticulous and detail-oriented.
Highly organised and process-driven.
Self-motivated and capable of working autonomously.
Strong problem-solving and critical-thinking abilities.
Professional and confident communicator.
Reliable, accountable, and deadline-focused.
Customer-service oriented with a proactive approach.

Application Process

To apply, please submit the following to [HIDDEN TEXT] and use the email subject Applicant: Estimator & Admin Specialist

Updated resume
Cover letter
1-minute Introduction Video
Photo of work set up at home
Screenshot of PC specs and speedtest from speedtest.net

*Note: incomplete applications will not be considered

Pre-hiring Requirements: (Not mandatory at this stage, but great to have ready)

To Help Us Move Quickly Through The Hiring Process, It Would Be Beneficial If You Already Have The Following Available Or Prepared

3 Character references (should be your current / previous lead or manager)
Valid copy of NBI Clearance (for Filipino candidates)
Valid copy of Police Clearance Certificate (for non-Filipino candidates)

Estimator (Glass & Window)