Job Summary

We seek a dynamic Finance & HR Executive/Assistant to deliver comprehensive support in finance, accounting, HR, and compliance across Singapore and Malaysia entities, driving financial discipline, regulatory adherence, and operational efficiency.

Responsibilities

Manage full sets of accounts for Singapore and Malaysia entities to ensure accurate financial records
Oversee monthly financial closing and prepare timely management accounts for informed decision-making
Monitor cash flow and working capital to maintain financial stability
Review financial reports from branch offices to ensure accuracy and consistency
Coordinate and execute ad-hoc finance projects to support business needs
Review supplier invoices and payment schedules to ensure timely payments
Monitor receivables and lead collection activities to optimize cash inflows
Process financial transactions accurately and promptly to maintain up-to-date records
Liaise with auditors, tax agents, banks, and corporate secretaries to facilitate audits and compliance
Prepare audit schedules and supporting documentation to meet regulatory requirements
Ensure compliance with Singapore accounting standards and statutory obligations
Manage GST submissions and corporate tax matters to fulfill tax responsibilities
Ensure adherence to regulatory requirements including ACRA, IRAS, CPF (Singapore), KWSP, Perkeso, LHDN, and SSM (Malaysia)
Manage payroll processing for Singapore and Malaysia entities ensuring accuracy and timeliness
Maintain HR reports, employee records, and documentation to support HR operations
Administer employee benefits, leave, and attendance records to ensure compliance and employee satisfaction
Coordinate recruitment activities including sourcing, screening, interviewing, and reference checks to support talent acquisition
Respond to employee enquiries and provide HR support and guidance to foster positive employee relations
Assist in resolving employee issues and grievances to maintain a professional workplace culture
Manage all MOM work pass applications, renewals, transfers, and cancellations to ensure legal compliance
Stay updated on employment laws and regulatory changes in Singapore and Malaysia to maintain compliance
Ensure compliance with company policies, employment regulations, and statutory requirements across HR functions

Preferred competencies and qualifications

Diploma or above in related disciplines preferred

Minimum 3 years of relevant experience in full-set accounting and HR administration

Experience handling both Singapore and Malaysia entities is an advantage

Experience with payroll processing and statutory compliance

Proficient in Microsoft Excel, Word, and PowerPoint

Experience with ERP/accounting systems Navision experience is an advantage

Strong analytical and problem-solving skills applied to finance and HR tasks

Excellent organisational and time management abilities to manage multiple priorities

Effective interpersonal and communication skills to collaborate across teams

Ability to work independently with a proactive and positive attitude

General HR and Accounts Executive