Official Job Title: Bid Management Specialist

Job Summary:

The Bid Management Specialistis responsible for managing the preparation and submission of proposals, bidding documents, and related documents. This role ensures that all submissions (eligibility, technical and financial documents) are accurate, complete, and aligned with internal standards, regulatory requirements, and client expectations.

Key Responsibilities:

Bid Preparation & Compliance:

Lead the preparation and compilation of RFPs, RFQs, and/or other bid documents
Coordinate with internal and external teams to gather eligibility, technical, financial inputs / documents
Ensure all bid components are complete, accurate, and aligned with client requirements
Maintain clear timelines and checklists to manage multiple submissions simultaneously, if necessary
Conduct thorough quality checks to ensure full compliance with bid requirements
Ensure adherence to internal standards and best practices for bid submissions
Track and implement lessons learned to prevent recurring mistakes

Communication & Collaboration:

Act as the primary point of contact for internal stakeholders for assigned activities/tasks such as bid progress, requirements and other relevant activities
Collaborate with other departments and/or partners to optimize cross-functional processes.
Provide guidance to ensure all contributors understand submission requirements and deadlines

Process Improvement & Risk Management:

Act as the SME / Go-to person for Government Bids and similar sectors
Monitor adherence to internal processes and standards
Identify gaps or risks in the bid process and recommend corrective actions
Continuously improve bid management workflows, templates, and checklists
Maintain a repository of past submissions, templates, and reference documents for efficiency

Data Management, Reporting & Documentation

Maintain records of all bids submitted, including compliance checklists and supporting documents
Provide reports to leadership on bid status, upcoming opportunities, and lessons learned

Administrative Support:

Provide administrative support to the FuturEdge Team, as necessary
Prepare and maintain related documentations according to standards, such as but not limited to: proposals, project documents, contracts, reports and other business documents.
Participate in special projects and perform other duties as assigned.

Training & Development:

Participate in training programs and workshops to enhance skills and knowledge
Share knowledge and best practices with team members to promote a culture of continuous learning.

Qualifications:

Highly organized and detail-oriented, with a strong focus on accuracy
Knowledgeable in bid management, proposal preparation, and compliance requirements
Has experience working as a bid specialist, sales support / admin, or a relevant role
Proficient in Microsoft Office Applications
Strong analytical and problem-solving skills
Able to communicate insights and recommendations clearly to team members and leadership
Basic understanding of sales and marketing principles
Ability to flourish with minimal guidance
Ability to adapt to changing priorities and work in a fast-paced environment
Willing to learn and to be trained
The ability to travel as needed
Familiarity in using CRM systems and other relevant tools is a plus
Must be amenable to work on-site
Amenable to work overtime when needed
Preferably candidates residing within Mandaluyong or nearby areas.

Bid Specialist