We are seeking an Executive Personal Assistant to support our client's Director of New Business Development!

Location: US Client (8:30am to 5:00pm EST (fixed hours) )

Work arrangement: Remote

Type: Contract, Full-time (40 hrs/week)

Start: 3 Aug 2026 (target start)

About the Role

We are looking for a highly organized, proactive, and detail-oriented Executive Personal Assistant who thrives in a fast-paced environment and enjoys being a trusted partner to a senior leader. You'll manage priorities, coordinate communication, support admin/data entry, and assist with special projects, while maintaining absolute confidentiality and professionalism.

Key Responsibilities

Executive Support & Administration
Manage confidential information with discretion and professionalism
Screen and prioritize emails, calls, and correspondence
Coordinate meetings with customers, suppliers, and partners
Arrange domestic and international travel itineraries, logistics, and accommodations
Project & Order Coordination
Track project timelines, follow-ups, and business development initiatives
Track pending orders and communications to keep everything on schedule
Enter new sales orders and purchase orders accurately and efficiently
Documentation & Systems
Create, edit, and format documents, spreadsheets, and reports
Conduct research and compile information for opportunities and special projects
Maintain customer/prospect databases, digital filing systems, and records
Events & Stakeholder Support
Support trade show planning, scheduling, and follow-up activities
Provide responsive support with a customer-service mindset

Skills & Experience

4+ years experience as an Executive Assistant / Personal Assistant / Administration Assistant (or similar)
Excellent written and verbal English communication
Strong organizational skills, time management, and ability to juggle priorities
Advanced Microsoft Office skills, especially: Outlook
Excel
Word
Professional, dependable, and confident working independently with minimal supervision
Bachelor's degree highly preferred
Highly Desirable
Exposure to international trade / import-export / logistics / supply chain
Ocean freight, shipping documentation, customs coordination experience
Experience supporting a senior executive / business owner / director
CRM and ERP systems experience
Trade show / event coordination experience
Experience in companies handling bulk food ingredients / agricultural commodities (nice to have)

Sounds like you Make sure to apply!

Personal Assistant to Chief Executive Officer