The Purchasing Officer is responsible for sourcing, negotiating, and procuring materials, services, and contracts related to facilities operations and project maintenance. The role ensures cost efficiency, quality compliance, timely delivery, and effective vendor partnerships to support facility upkeep and project execution.

Procurement & Purchasing Operations

Process purchase requests related to facilities operations and maintenance projects
Source materials, equipment, and services in accordance with approved specifications and timelines
Prepare and issue purchase orders and contracts in compliance with company policies

Vendor Management

Identify, evaluate, accredit, and maintain a pool of qualified vendors and contractors
Negotiate pricing, payment terms, service levels, and contracts to achieve cost savings
Monitor vendor performance, service quality, and compliance with SLAs
Resolve vendor issues related to delivery, quality, and service performance

Facilities & Project Maintenance Support

Coordinate closely with Facilities, Engineering, and Project teams to understand technical requirements
Support preventive and corrective maintenance procurement needs
Assist in project-related purchasing including renovations, repairs, and upgrades

Cost Control & Documentation

Ensure cost competitiveness and budget adherence
Maintain accurate procurement records, vendor files, and contract documentation
Prepare procurement reports, cost comparisons, and vendor performance evaluations

Compliance & Risk Management

Ensure procurement activities comply with internal controls, audit requirements, and safety standards
Support audits by providing complete and accurate procurement documentation

Ad Hoc

Performs other procurement-related tasks that may be assigned individually or as part of a committee.

Qualifications

Minimum 2 years of purchasing/procurement experience
Bachelor's Degree in Business Administration, Supply Chain Management, Engineering, or related field
Proven background in vendor management for facilities, building maintenance, and project-based procurement
Experience handling contractors, service providers, and technical suppliers (e.g., MEP, civil works, equipment, consumables)
Willingness to coordinate with internal stakeholders and external vendors