Make your next big career move by applying as KMC Solutions next AR & FUEL SUPERVISOR!

The AR & Fuel Supervisor oversees all aspects of the company's fuel data processing, billing, and reconciliation functions. This position ensures the accurate recording, pricing, and reporting of all fuel transactions across company divisions. The AR & Fuel Supervisor leads a team of Fuel Specialists and works closely with Operations, Dispatch, and Accounting to maintain data integrity, optimize workflows, and ensure timely and accurate customer invoicing. Reporting to the VP of Finance, the AR & Fuel Supervisor plays a key role in improving financial accuracy, streamlining cross-departmental communication, and supporting the company's overall financial performance through proper management of fuel accounting processes.

On top of your salary, here are the exciting benefits you can look forward to:

Health Insurance/HMO
Enjoy unlimited MadMax Coffee
Diverse learning & growth opportunities
Accessible Cloud HR platform (Sprout)
Above standard leaves

The main responsibilities of a AR & FUEL SUPERVISOR include:

Team Leadership and Operations Management

Supervise and manage the daily operations of the Fuel Processing team, including data verification, reconciliation, and billing.
Lead, train, and mentor Fuel Specialists, promoting accuracy, accountability, and professional development.
Act as liaison between the Finance and Operations departments to maintain smooth data flow and communication.

Data Verification and Reconciliation

Ensure all fuel delivery tickets, Bills of Lading (BOLs), and pricing data are accurately entered and reconciled with dispatch and customer records.
Monitor daily and monthly fuel inventory reconciliations, ensuring alignment between physical, book, and financial records.
Coordinate with Operations, Dispatch, and Sales to resolve discrepancies in delivery data, pricing, or documentation.

Pricing and Billing Oversight

Review and validate fuel pricing, taxes, freight, and margins before invoices are generated.
Oversee customer billing and ensure timely, accurate invoicing aligned with contractual pricing and delivery terms.
Generate and review key reports related to fuel sales, margins, and reconciliation variances for management analysis.

Financial Reporting and Compliance

Support the month-end closing process, including journal entries, reconciliations, and variance analysis.
Ensure compliance with all applicable tax, accounting, and regulatory standards.
Assist in audits by providing documentation, reports, and supporting schedules as needed

Process Improvement and Systems Optimization

Develop and maintain standard operating procedures (SOPs) for fuel processing and reconciliation workflows.
Collaborate with IT and Finance teams to optimize ERP and fuel management systems for improved accuracy and automation.
Drive continuous improvement initiatives to streamline processes and improve data quality.

To apply, you must be an expert on the following requirements:

Bachelor's degree in Accounting, Finance, or Business Administration required
Minimum 5–7 years of progressive accounting or fuel industry experience, with at least 2 years in a supervisory or management role
Strong understanding of fuel accounting, billing, and reconciliation processes
Experience working with ERP systems and/or fuel management software (e.g., PDI, DTN, or similar)
Proficiency in Microsoft Excel and other Microsoft Office applications
Knowledge of GAAP, tax compliance, and reporting standards related to fuel transactions

Skill Set

Strong leadership and team management skills with the ability to mentor and develop staff
Excellent analytical and problem-solving abilities with a high degree of accuracy and attention to detail
Proficient in interpreting fuel pricing, taxation, freight, and delivery documentation
Effective communication and interpersonal skills across departments and with external partners
Strong organizational skills and ability to manage multiple priorities in a fast-paced environment
Financial acumen and ability to interpret and explain complex data
Proficiency in ERP/accounting systems and comfort with data reconciliation and reporting tools
Commitment to process improvement and operational excellence
High level of integrity, professionalism, and confidentiality

Work setup:

Onsite, FourNEO, BGC
Night shift

Accounts Receivable Supervisor | Onsite, Night shift