Executive Assistant to CEO

Location: Remote, Philippines

Compensation: $1,800-$2,500 USD/month, depending on experience and overall fit

Schedule: Full-time | U.S. CST business hours required

Reports To: CEO

About The Company

Our client is a U.S.-based investment firm focused on building long-term value through strategic investments and partnerships.

The company operates in a fast-paced, high-accountability environment where speed, judgment, intellectual curiosity, and strong relationships are highly valued.

This is an opportunity to work directly with the CEO in a role that combines executive support, communication management, scheduling, project coordination, and ad hoc strategic work.

Role Overview

The Executive Assistant to the CEO will serve as a highly trusted extension of the CEO, helping manage the day-to-day flow of information, priorities, communications, and logistics.

This is not a traditional administrative role. The successful candidate will need to be exceptionally detail-oriented, intellectually sharp, proactive, and capable of understanding context quickly without requiring extensive explanation or hand-holding.

The CEO moves quickly and will regularly delegate projects that require independent thinking, research, organization, follow-through, and sound judgment.

The ideal candidate will have a demonstrated track record of success and the ability to operate with a high degree of ownership and discretion.

Key Responsibilities

Executive Support & Email Management

Review, organize, and triage the CEO's incoming email.
Identify priorities, urgent matters, follow-ups, and items requiring the CEO's attention.
Draft professional email responses and correspondence on the CEO's behalf.
Maintain clear follow-up systems to ensure important items do not fall through the cracks.
Prepare the CEO for upcoming meetings, commitments, and priorities.
Handle sensitive and confidential information with discretion.

Calendar & Schedule Management

Own and maintain the CEO's calendar.
Schedule internal and external meetings across multiple time zones.
Resolve scheduling conflicts and proactively identify potential issues.
Ensure the CEO has appropriate preparation time between meetings and commitments.
Coordinate meeting logistics, invitations, agendas, and relevant materials.

Travel Coordination

Coordinate domestic and international travel arrangements.
Research and organize flights, accommodations, transportation, and itineraries.
Maintain accurate travel schedules and supporting information.
Anticipate logistical issues and resolve them proactively.
Ensure travel plans are organized clearly and efficiently.

Project & Administrative Support

Take ownership of ad hoc projects delegated by the CEO.
Conduct research, gather information, organize findings, and prepare summaries when required.
Coordinate projects across internal and external stakeholders.
Track deadlines, action items, and deliverables.
Follow through independently until projects are completed.
Build and improve systems that make the CEO's workflow more efficient.
Assist with presentations, documents, spreadsheets, and other business materials as needed.

Communication & Relationship Management

Communicate professionally with executives, investors, partners, vendors, and other stakeholders.
Represent the CEO professionally in written communications.
Maintain strong working relationships with internal and external contacts.
Exercise sound judgment regarding when to handle matters independently and when to escalate.

Hard Skills

3+ years of experience as an Executive Assistant, Executive Business Partner, Senior Administrative Assistant, Chief of Staff Assistant, or similar high-level support role.
Demonstrated experience supporting a CEO, founder, executive, investor, or senior leader.
Exceptional written English, including the ability to draft polished professional correspondence.
Strong email management and calendar management experience.
Experience coordinating complex schedules across multiple time zones.
Strong travel coordination experience.
Excellent Microsoft Office and/or Google Workspace skills.
Strong research, documentation, and project coordination abilities.
Demonstrated ability to manage confidential and sensitive information.
Strong proficiency with productivity and collaboration tools.
Ability to quickly learn new systems and workflows.

Soft Skills & Traits

Exceptional Attention to Detail

You notice what others miss. You double-check your work, catch inconsistencies, and maintain high standards even when working quickly.

Intellectual Sharpness

You learn quickly, understand context, connect information, and can work through unfamiliar problems without needing everything explained step by step.

High Ownership

You take responsibility for outcomes rather than simply completing assigned tasks. When you identify a problem, you work toward the solution.

Strong Written Judgment

You know how to communicate clearly, concisely, professionally, and appropriately for the audience. You can write on behalf of an executive without requiring extensive editing.

Proactive & Resourceful

You anticipate needs, stay ahead of deadlines, and find answers independently before escalating questions.

Highly Organized

You can manage multiple priorities simultaneously without losing track of details, commitments, or follow-ups.

Discreet & Trustworthy

You understand the importance of confidentiality and exercise sound judgment when handling sensitive information.

About The Candidate

The ideal candidate is a high-performing, intellectually curious Executive Assistant who thrives when operating at a fast pace and supporting a demanding executive.

They should be comfortable receiving an objective rather than a detailed set of instructions and figuring out the best way to accomplish it.

This person should have a history of success and achievement, whether demonstrated through career progression, increasing responsibility, academic performance, measurable accomplishments, or other evidence of high performance.

The Candidate Should Be Able To

Keep up with a fast-moving executive.
Work independently with minimal hand-holding.
Communicate exceptionally well in writing.
Exercise sound judgment and discretion.
Manage competing priorities without becoming overwhelmed.
Take ambiguous projects and turn them into organized, completed outcomes.
Anticipate problems before they become problems.
Maintain extremely high standards for accuracy and detail.

Core Values & Culture Fit

Culture Fit Will Be a Critical Part Of The Selection Process. The Successful Candidate Must Demonstrate Genuine Alignment With The Company's Core Values

Credibility

Build trust through integrity, reliability, sound judgment, and consistently following through on commitments.

High Achievement

Set ambitious standards, take ownership of results, and demonstrate a history of meaningful accomplishment.

Intellect

Think critically, learn quickly, ask thoughtful questions, and solve problems independently.

Relationships

Build strong, respectful, and lasting professional relationships.

People Oriented

Treat colleagues, clients, partners, and stakeholders with respect while contributing positively to the broader team.

Why This Role Matters

This role will directly increase the CEO's capacity by taking ownership of the administrative, logistical, communication, and project-management responsibilities that compete for his attention.

The successful candidate will become a trusted operational partner to the CEO, creating leverage through exceptional organization, judgment, communication, and follow-through.

This is an ideal opportunity for an ambitious Executive Assistant who wants to work closely with senior leadership, take on increasingly complex responsibilities, and prove their ability to operate at a very high level.