Sales Executive Assistant / Sales Operations Coordinator

Location: Philippines

Work Arrangement: Remote, Fixed-term (5 months)

Shift: 9PM-6AM, Mon-Fri

Salary Range: Competitive

Unlock Your Potential!

At TOA Global, we empower accounting firms and corporate organizations across the globe to thrive by matching exceptional offshore talent with industry-leading clients. We offer a dynamic, supportive environment where professionals can build rewarding, long-term global careers while delivering extraordinary results.

As a Sales Executive Assistant / Sales Operations Coordinator, you will support our North American sales organization by partnering directly with the VP of Sales and the broader sales team. In this pivotal remote role, you will manage day-to-day operational workflows, maintain accurate CRM and pipeline data, coordinate seamlessly across internal departments, and provide leadership with clear visibility into sales performance and activity.

Your Impact

Sales Operations & Pipeline Management: Maintain and update sales pipeline trackers, reports, and dashboards, monitor opportunities for administrative gaps, and assist the VP of Sales with forecasting and weekly activity reporting.
Data Management & Advanced Excel: Build and maintain intermediate-to-advanced Excel trackers utilizing formulas (such as XLOOKUP/VLOOKUP, IF statements, SUMIFS/COUNTIFS, text functions), PivotTables, conditional formatting, and large dataset reconciliations.
Sales Team Coordination: Act as an operational connector between Sales and other departments to keep deals moving, follow up on pending contracts or approvals, and help sales representatives stay organized around deadlines.
Executive & Leadership Support: Support the VP of Sales with administrative needs, prepare executive-ready summaries and updates, organize meeting agendas and follow-ups, and maintain strict confidentiality.
Email, Calendar & Travel Support: Manage executive calendar scheduling, handle email correspondence and prioritization, coordinate domestic and international travel itineraries, and answer inbound calls from the U.S. 800 toll-free line to professionally route inquiries.

What You Bring

The Experience: Previous experience in sales operations, executive assistance, sales administration, revenue operations, or supporting a U.S.-based sales organization; experience with HubSpot CRM is strongly preferred.
The Credentials: Professional background suited for high-level executive support and sales coordination, combined with strong organizational capabilities.
Technical Mastery: Strong working knowledge of Microsoft 365 (Outlook, Teams, Word, PowerPoint) and expert-level Excel skills, including formulas, data sorting, filtering, and PivotTables.
The Mindset: Highly organized, detail-oriented, autonomous, and proactive problem solver capable of managing multiple priorities under deadlines while maintaining confidentiality.
Communication Prowess: Excellent written and spoken English communication skills to ensure professional correspondence, phone coverage, and cross-departmental coordination.

Why You'll Love It Here

Time for You: Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your Me time.
Tenure Recognition Program: Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.
Health & Security: Comprehensive HMO and Life Insurance coverage from day one.
Work-Life Balance: Dedicated U.S. Central Time shift alignment (8:00 AM to 5:00 PM CT) structured for stable routine and global collaboration.
Career Growth: Opportunities to expand your expertise in revenue operations, sales management, and executive partnership within an international enterprise.
Remote Flexibility: Work comfortably from home anywhere in the Philippines with full virtual team support and modern collaboration tools.