Position: Conveyancing Paralegal

Salary: PHP 90,000 to PHP 110,000 per month depending on experience

Working Hours & Conditions: Monday to Friday, 8:30 AM to 5:00 PM NZT

ROLE OVERVIEW:

The firm is looking for a Conveyancing Paralegal to support their busy property team across the full lifecycle of residential and commercial conveyancing transactions. Working alongside experienced lawyers and partners, you will manage files from initial client onboarding through to post-settlement, ensuring every matter is handled with accuracy, professionalism, and strict compliance with New Zealand legal requirements.

This role suits a detail-oriented legal professional who is comfortable taking instruction from multiple stakeholders, managing competing deadlines, and liaising confidently with clients, lenders, and third parties.

RESPONSIBILITIES:

File Opening & Client Onboarding

Conduct conflict checks and open new matters in the practice management system
Send engagement letters and fee estimates to new clients
Complete AML/CFT verification, including identification, proof of address, and source of funds documentation

Document Preparation

Prepare legal documents from verbal and written instruction, including sale and purchase agreements, loan agreements, and company and trust minutes
Draft correspondence and client communications as directed by partners and solicitors

Conveyancing & Settlement

Manage commercial and residential conveyancing transactions from conditions through to settlement
Advise on and track conditions including finance, LIM, builder's reports, and due diligence
Negotiate amendments to agreements where required
Collate instructions to confirm satisfaction or waiver of conditions, including finance and insurance cover
Liaise with internal staff and third parties regarding condition status

Pre-Settlement

Prepare settlement statements and request mortgage instructions from lenders
Arrange signing of loan and authority documents
Coordinate with lenders and the vendor's solicitor to confirm settlement arrangements
Conduct pre-settlement title searches and confirm funds are available in the trust account

Post-Settlement

Notify clients and agents of successful settlement
Issue reporting letters and final transaction documents to clients
Complete trust account reconciliation

Third Party Liaison

Liaise with banks, insurance companies, Land Information New Zealand (LINZ), and local authorities on behalf of clients, partners, and solicitors

General Administration & File Management

Prepare client invoices and statements
Maintain accurate file notes and ensure timely follow-up on outstanding matters
Close completed files in accordance with firm procedures
Complete company annual returns and resolutions
Conduct title searches and manage LINZ registrations
Carry out any other tasks delegated by the Partners from time to time

Requirements

Minimum 2 years of experience in a conveyancing or property law environment, preferably within New Zealand
Solid working knowledge of the New Zealand conveyancing process, including LINZ dealings and e-dealing platforms
Experience with AML/CFT compliance procedures
Proficient in Microsoft Word (advanced), Outlook (advanced), and Excel (intermediate), with familiarity with legal practice management software
Strong attention to detail with the ability to manage multiple files and deadlines simultaneously
Excellent written and verbal communication skills, with a professional and client-friendly manner
Ability to take clear instruction from partners, solicitors, and clients and act on it independently
A legal studies qualification or equivalent hands-on experience is preferred

Conveyancing Paralegal ( with NZ exposure, Wanlo and Smokeball exp)