Foundational work, done right, every day.

Hi! We're Smartsourcing, and we're hiring a full-time, onsite Accounting Assistant — someone careful with numbers, eager to learn, and ready to do foundational finance work well.

Where JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

About the Role

As an Accounting Assistant, you'll provide foundational support across accounts payable, payroll, banking, and reconciliations for a busy finance function. You'll upload invoices to Xero, prepare weekly banking and payroll reports, respond to creditor and payslip queries, and support bank and credit card reconciliations under the guidance of the Team Lead and wider Finance Team. The role suits someone accurate, organised, and confidentiality-minded — able to follow finance procedures carefully, escalate anything unclear, and grow their skills through real, hands-on finance work.

Key Responsibilities

Accounts Payable Administration

Upload vendor invoices to Xero based on approved source documents and account procedures
Handle routine creditor emails — responding directly or routing matters for review
Prepare and maintain accounts payable records, supporting documents, and payment-related files
Check invoice details, vendor information, amounts, dates, and supporting documents for completeness
Coordinate with the Finance Team to clarify missing or inconsistent invoice information
Escalate unusual, unclear, overdue, or higher-risk AP concerns for guidance

Banking & Reconciliation Support

Assist with banking tasks, bank reconciliation, and credit card reconciliation activities
Prepare weekly banking reports to support accounts payable forecasting and payment scheduling
Review transactions, statements, and supporting records for completeness and consistency
Identify unmatched transactions, missing documentation, or discrepancies and raise them for review
Maintain confidentiality and accuracy when handling banking, payment, and financial records

Payroll Processing Support

Assist with weekly payroll processing — preparing, checking, and updating payroll-related information
Support payee and client record management to keep payroll and billing information accurate
Check payroll details, payee records, dates, rates, and hours for completeness before submission
Coordinate with the Finance Team on missing, unclear, or inconsistent payroll information
Escalate payroll discrepancies, sensitive concerns, or decision-dependent matters

Payroll Reporting & Query Support

Prepare or support weekly payroll reports using approved templates and source records
Assist with routine payslip, billing, and payroll-related queries by checking available records
Track queries, discrepancies, emails, and follow-up items related to payroll, payslips, and billing
Coordinate with the Finance Team to resolve discrepancies and support timely stakeholder responses

Finance Communication & Coordination

Communicate professionally with the Finance Team, vendors, creditors, clients, and payees
Provide timely updates on assigned tasks, pending items, and discrepancies
Attend client or finance-related meetings as required and follow through on action items
Sort and route assigned emails and ad hoc finance tasks based on urgency and instructions

Accuracy, Confidentiality & Process Compliance

Review invoices, banking records, reconciliation inputs, payroll data, and reports carefully before submission
Follow established procedures for accounts payable, payroll, banking, reconciliations, and reporting
Maintain confidentiality when handling financial, payroll, vendor, client, and payee information
Apply feedback from the Team Lead or quality checks to improve accuracy
Identify recurring errors or workflow concerns and raise them for guidance
Complete assigned finance-related training within required timelines

Artificial Intelligence (AI) Readiness and Digital Enablement

Maintain baseline AI literacy and use approved AI tools responsibly, in line with company policies, data privacy, information security, and client confidentiality obligations
Apply sound judgment by validating outputs and avoiding overreliance, ensuring accuracy and accountability in all work delivered
Participate in AI readiness trainings and proactively identify opportunities for process improvement through automation and responsible AI integration

What You'll Need to Succeed

Experience

Entry-level or early-career experience in accounts payable, payroll processing, billing support, general accounting, finance administration, reconciliation support, or records management
Exposure to vendor invoice processing, payroll reports, banking reports, creditor emails, payee or client records, or financial queries is advantageous

Skills & Behaviours

Strong numerical accuracy and attention to detail
Organised, with the ability to follow finance procedures carefully and meet deadlines
Clear, professional written and verbal English communication
Careful with confidential information
Comfortable following instructions, asking clarifying questions, and escalating unclear matters
Adaptable and eager to learn

Education

Bachelor's degree or relevant background in Accounting, Finance, Business Administration, or a related field preferred

Tools

Xero (or similar platforms such as QuickBooks, Oracle, SAP, NetSuite, MYOB) — basic proficiency preferred
Basic proficiency in spreadsheets, email platforms, reporting tools, banking platforms, and digital collaboration tools

Certifications

Training or certification in accounting, bookkeeping, finance administration, payroll processing, Xero, QuickBooks, MYOB, NetSuite, SAP, or Oracle advantageous
CPA or CMA credentials advantageous but not required

Benefits

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title--it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

5-day Christmas Leave (unwrap real time off)
Healthcare from Day 1 for you and your family (because healthcare matters)
Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
Night shift differential for evening schedules
Subsidized gym membership and sports wellness clubs
Smartsourcing Exclusives (deals made just for you)
Themed BFFs, monthly knockoffs, summer parties
Community give-back programs and personal development workshops
And so much more!

We're not just another outsourcing company. We're building something that actually matters here a place where good work meets good culture.

If precision and pride in your work sound like you, keep going — and apply now.

Accounting Assistant (Payroll & Accounts Payable)