Work Location: 130-A 6th St., 7th Ave., East Grace Park, Caloocan City

Work Arrangement: Full-Time | Onsite

Skills & Qualifications

Bachelor's Degree in Business Administration, Logistics, Supply Chain Management, Mechanical Engineering, Automotive Technology, Industrial Engineering, or a closely related program
Minimum of 2-3 years of professional experience in fleet operations, transport administration, vehicle maintenance coordination, or similar functions
Solid understanding of preventive maintenance programs, repair scheduling, and vehicle service administration
Experienced in coordinating the complete maintenance workflow, from service request submission through repair completion and documentation
Knowledgeable in preparing maintenance requests, service authorizations, work orders, quotations, and related operational records
Familiar with working alongside repair facilities, dealerships, accredited vendors, and external maintenance providers
Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook
Experience using ERP platforms, fleet monitoring applications, or maintenance management software is highly preferred
Strong administrative, organizational, and record-management capabilities
Excellent coordination and communication skills with the ability to collaborate across multiple departments and external partners
Highly organized with strong attention to detail and effective follow-up skills
Analytical and capable of monitoring repair progress, maintenance costs, and vendor performance
Able to manage multiple service requests while maintaining accuracy and meeting operational deadlines
Demonstrates integrity, accountability, and professionalism when handling company fleet records

Job Description

Oversee the administrative coordination of company vehicle maintenance, repair activities, and service scheduling from initiation through completion
Review and validate vehicle maintenance requests to ensure complete documentation before processing
Coordinate with drivers and requesting departments to clarify repair concerns and communicate service updates
Arrange preventive maintenance schedules, vehicle inspections, emergency repairs, and other fleet-related activities
Prepare work orders, maintenance documentation, approval forms, and supporting records required for service processing
Liaise with accredited repair shops, suppliers, dealerships, and maintenance partners regarding quotations, parts availability, repair progress, and completion timelines
Monitor the status of all ongoing maintenance activities and ensure repairs are completed within agreed turnaround times
Maintain comprehensive records of maintenance history, service schedules, repair expenses, and fleet documentation
Generate recurring operational reports covering maintenance activities, vehicle status, service accomplishments, and outstanding requests
Evaluate vendor responsiveness, repair quality, and service performance to support continuous improvement initiatives
Ensure fleet maintenance activities comply with company standards, safety requirements, and established operating procedures
Recommend improvements to maintenance coordination processes, fleet utilization, and administrative workflows
Carry out additional fleet administration and operational support responsibilities assigned by management

Fleet Coordinator