What We Offer

Competitive Salary Packages
Professional Development Opportunities
Hybrid Work Setup
Equipment Provided
Day 1 HMO
Life Insurance

POSITION OVERVIEW

The Administrative Assistant monitors the task accomplishment of the People Department and provides administrative support to ensure efficient operations. The Administrative Assistant assists with HR documentation, performance management, employee database management, generation of reports and analysis of data. This role works closely with the VP People in gathering requirements, including process opportunities, the company's performance status, and new reporting needs. The Administrative Assistant acts as a liaison to the other departments and assists in meeting the department's needs to attain the company's objectives.

This position supports initiatives across the People Department, Operations, Talent Management / Learning & Development, and Other Internal Support Units. The ideal candidate will manage the administrative aspects for everything within the VP People's scope (their department and any extensions), possessing a clear understanding of the business and the different teams. They must quickly pick up the purpose of tasks and align with outcome-based results based on set instructions.

WHAT WILL YOU DO

Administrative Duties

Provides end-to-end administrative and operational support for the VP of People, encompassing all core and extended departmental functions
Coordinates with employees and their immediate supervisors in ensuring timely submission of performance evaluations
Documents Minutes of the Meeting (MOMs)
Prepares data analytics and reports needed by the People Department

Data Analysis & Reporting

Generates comprehensive reports and conducts data analysis to support the VP People
Utilizes Microsoft Excel/ Google sheets to track, measure, and analyze HR and business-related metrics
Monitors and reports on the company's performance status and process opportunities
Delivers regular, comprehensive presentations on departmental reports, performance status, and analytical findings to the VP People and relevant stakeholders

Project Monitoring

Assists in monitoring university linkages and internship programs
Oversees project/task progress of the People Department
Relays instructions of VP People to respective teams and follows through regarding task completion
Supports initiatives and acts as a liaison across Operations, Talent Management / Learning & Development, and other Internal Support Units

Additional Duties

Assists the People Department in various clerical/administrative tasks
Accomplishes other tasks as may be assigned by the immediate supervisor/manager

WHAT SHOULD YOU HAVE

Bachelor's Degree in Psychology, Behavioral Science, Human Resource Management or any equivalent degree
At least 1 - 2 years experience in a similar role/capacity
Above average English verbal and written communication skills
Excellent Interpersonal skills
Well-versed with different Microsoft Office tools and Google Workspace applications

Preferably with experience or proficiency with reports and basic data analysis

Strong business acumen, paired with a comprehensive understanding of cross-functional HR operations and departmental dynamics
Collaborative mindset
Strong drive for success and willingness to learn
Keen attention to detail
Strong comprehension showing ability to quickly pick up what the purpose of tasks may be
Ability to quickly identify aligned outcomes based on set instructions given