Finance & Administration Officer

Department: Finance / Administration

Reports To: Managing Director

Employment Type: Full Time

Position Purpose

The Finance & Administration Officer is responsible for managing financial operations and administrative processes across Cargo Wise and Xero. The role ensures accurate financial records, reconciliations, and reporting to support business operations.

Operational Context

Work schedule: 8:30am 5:30pm aligned to Sydney, Australia time
New South Wales (Australia) public holidays apply
Work is performed in Cargo Wise (core platform) and aligned systems (e.g., CRM, Xero)
Strict adherence to SOPs, workflow discipline, and quality control standards is required

Key Responsibilities

Manage day-to-day accounting activities including invoicing and payments
Maintain accurate financial records
Manage accounting functions within Cargo Wise
Manage bookkeeping and financial records within Xero
Perform reconciliations and support financial reporting
Maintain financial documentation and administrative records

Must-Have Requirements

Proven experience in accounting or bookkeeping for 7+ years
Hands-on experience with Xero or similar accounting systems
Strong reconciliation and financial reporting experience
High attention to detail and accuracy in financial data
Ability to manage financial processes independently and within structured systems
Experience working in a process-driven or SOP-based environment

Experience And Skills

Experience in accounting, bookkeeping, or finance administration
Experience using accounting software such as Xero
CargoWise experience preferred
Strong attention to detail and organizational skills

Admin & Finance Officer