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Equinix is the world's digital infrastructure company®, shortening the path to connectivity to enable the innovations that enrich our work, life and planet.

A place where bold ideas are welcomed, human connection is valued, and everyone has the opportunity to shape their future.

A career at Equinix means being at the center of shaping what comes next and amplifying customer value through innovation and impact.You'll work across teams, influence key decisions, and help shape the path forward. You'll find belonging, purpose, and a team that welcomes you—because when you feel valued, you're empowered to do your best work.

Job Summary

We are looking for HR Procurement & Vendor Management Associate (Benefits) for the operational governance and coordination of HR and benefits suppliers. This role supports the People Operations function by managing vendor onboarding, purchase order processing, invoice coordination, and supplier governance for benefits vendors, including insurers, pension providers, and meal voucher suppliers.

The role focuses on ensuring suppliers operate within agreed commercial, financial, and compliance frameworks. The new hire will work within established procurement policies and processes and applies judgement to resolve nonstandard operational issues, escalating when appropriate.

Responsibilities

Benefits Vendor Management & Governance

Supports daytoday governance of HR and benefits suppliers, primarily insurers, pension providers, and meal voucher vendors
Maintains accurate supplier records, contracts, and governance documentation
Monitors supplier compliance with agreed terms, documentation requirements, and onboarding standards
Acts as an internal point of contact for benefitsrelated vendor queries and operational coordination

Supplier Onboarding & Procurement Coordination

Coordinates supplier onboarding activities in line with Global Procurement and internal People policies
Ensures required vendor documentation is complete, accurate, and approved prior to engagement
Supports HR procurement activities related to benefits vendors, within defined thresholds and processes
Applies judgement to identify onboarding or procurement issues and escalates where appropriate

Purchase Order & Invoice Monitoring

Creates and manages purchase orders (POs) for benefitsrelated vendors in accordance with procurement and finance policies
Performs PO receiving and tracking to ensure alignment with vendor invoices
Coordinates with Accounts Payable and vendors to support timely and accurate invoice payment
Monitors PO and invoice discrepancies and supports resolution within established processes

Operational Compliance & Data Integrity

Ensures adherence to procurement policies, SOX requirements, data governance standards, and internal controls
Maintains accurate and auditable vendor, PO, and contract data across systems
Supports audit requests and compliance checks related to vendor management and procurement activities

Operational Excellence & Continuous Improvement

Executes work in accordance with documented ways of working, SLAs, and KPIs
Identifies opportunities to improve efficiency, reduce manual effort, and improve vendor governance processes
Supports updates to knowledge materials, templates, and standard operating procedures

Project Support

Participates in benefitsrelated vendor management or procurement projects of varying size
Supports data gathering, reporting, and documentation for initiatives and reviews

Role Requirements

HR or People Operations background with experience supporting vendor management and procurement activities
Experience working with HR Services (HRS) and benefits vendors, including insurers or retirement providers
Understanding of purchase order processes, invoice workflows, and vendor onboarding
Comfortable working in policydriven, complianceoriented environments

Qualifications

4+ years of related experience
Prior experience in HR operations, vendor management, procurement support, or HR shared services strongly preferred

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.

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This posting is a new position within our organization.