Role Overview

We are looking for a highly organized, reliable, and proactive Accounts Receivable Specialist to manage the manual workflows behind our invoice collection service. This isn't just about sending emails; it's about being the engine that ensures our customers cash flow remains steady. You will handle the day-to-day to-do list of following up on unpaid invoices, navigating complex supplier portals, and maintaining up-to-date data in our systems.

As an early-stage startup, we move fast. We need someone who isn't afraid to speak up when something in our system looks broken.

Core Responsibilities

Daily Workflow Management: Execute a daily task list of follow-ups for outstanding invoices via email, text, and Slack
Portal Management: Log into and navigate various supplier portals (e.g., Coupa, Ariba, Taulia) to upload invoices and check payment statuses
Information Retrieval: Use online resources and internal tools to track down missing contact information for accounts payable departments
Customer Communication: Provide professional, polite, and clear updates to our customers regarding their unpaid invoices
System Maintenance: Meticulously check off completed tasks and update our internal system with the latest notes and contact details
Process Feedback: Actively report bugs, bottlenecks, or inconsistencies you encounter in our workflow to the founding team

Requirements

Impeccable Reliability: You are someone who shows up every day and completes the queue without needing to be micro-managed
Written Communication: Excellent English skills. You can write emails that are professional yet firm, maintaining a positive relationship with our customers customers
Attention to Detail: You treat every decimal point and invoice number as critical data. You hate leaving tasks half-done.
Speed & Efficiency: You are tech-savvy and can navigate multiple browser tabs, portals, and spreadsheets quickly
Trustworthiness: You will be handling sensitive financial information; a high level of integrity is non-negotiable
Willing to work US hours

Preferred Qualifications

Previous experience working with Finance or Accounting teams
Direct experience in B2B Cash Collections
Familiarity with startup environments where processes are still being built

Why Join Us

You will be a vital part of our operations team. While this is a manual role today, your feedback will help us build the automation of tomorrow. We value honesty, hard work, and clear communication.

B - AR Accountant (IB)