Set-up and Location: ONSITE - Ortigas, Pasig

Work Schedule: 5:30 AM - 2:30 PM Philippine Time

Employment Type: Full-time

Run the day. Make things happen.

The CEO of Staff Domain is looking for a sharp, fast-moving, and highly capable Executive & Personal Assistant to serve as his right hand across both professional and personal domains. This is not a traditional EA role - it is a high-trust, high-judgment position for someone who thinks like an operator, communicates like an executive, and executes without being chased.

You will be the filter, the fixer, and the force multiplier. If something lands on the CEO's desk, it should be because only he can handle it. Everything else is yours to own, route, or resolve.

Staff Domain is a fast-growing staffing and recruitment BPO with operations across the Philippines, South Africa, and Australia, serving clients primarily in Australia. You'll be at the center of a business that moves quickly, thinks globally, and expects the same of you.

Who You Are

Smart and business-literate. You understand how businesses actually work — commercial drivers, operational tradeoffs, and what good looks like. You can read a contract, a P&L, or a pitch deck and get the gist.
High EQ. You read people, rooms, and situations accurately. You know when to push, when to hold back, when to protect the CEO's time, and when to let something through.
Fast and decisive. You move quickly without sacrificing quality. You'd rather ship a clean 90% in an hour than a perfect 100% in a week.
Executive-grade communicator. Your written and spoken English is excellent — crisp, professional, and adaptable to any audience from a C-suite client to a plumber.
Judgment over process. You know the difference between a detail that matters and noise. You summarise. You don't forward every email and hope the CEO figures it out.
Internationally exposed. You've worked in or with multinational environments, are comfortable across cultures and time zones, and can hold your own with Australian, European, or American executives. Overseas work or study experience is a strong plus.
Discreet. You handle sensitive personal and business information like it's your own.
Self-directed. You don't need to be managed. You take a brief, clarify once, and come back with it done.

What You'll Do

You'll be the kind of person who:

Executive Support

Manage the CEO's calendar, inbox, and priorities with sharp judgment on what matters and what doesn't
Prepare, format, and chase down documents, briefs, and decks for internal and external meetings
Coordinate across senior leadership and hold them accountable to deliverables on the CEO's behalf
Take meeting minutes, track action items, and close the loop — so things actually get done, not just noted
Handle confidential correspondence, contracts, and communications with complete discretion

Personal & Lifestyle

Plan and book international and domestic travel (flights, accommodation, transfers, visas) — including complex multi-stop itineraries for the CEO and his family
Manage personal appointments, household coordination, family logistics, and lifestyle arrangements
Handle personal errands, bookings, subscriptions, and renewals end-to-end
Coordinate gifts, events, and social engagements with taste and attention to detail

Business Operations

Act as the first point of contact for the CEO's inbox - filter, triage, draft responses, and escalate only what truly needs his attention
Liaise with clients, partners, lawyers, accountants, suppliers, and internal teams across PH, AU, and SA time zones
Research, benchmark, and summarise - deliver concise, decision-ready briefs, not data dumps
Support project tracking across Staff Domain's active initiatives and flag risks before they become issues

What You Bring

We're looking for someone with:

5+ years as an Executive Assistant, Chief of Staff, or senior support role to a C-suite executive or business owner
Experience supporting executives in multinational or cross-border businesses
Excellent written and spoken English
Strong command of Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), and comfort picking up new tools quickly (HubSpot, Zoho, project management platforms)
Travel planning experience, including international itineraries
Bachelor's degree or equivalent professional experience
Based in Metro Manila, with flexibility to work across PH, AU, and SA business hours when needed

Nice to Have

Experience working directly with founders or CEOs (not just supporting middle management)
Background in BPO, staffing, professional services, or high-growth businesses
Experience managing household staff, family logistics, or personal affairs for an executive
Exposure to legal, financial, or commercial documentation (leases, contracts, NDAs)

Why You'll Love Working Here

Full-time role based in our Ortigas HQ - work side-by-side with our executive leadership team.
Be part of a fast-growing company where your role directly impacts the organization's success.
HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!

Let's Talk

If you're thinking this sounds like me— it probably is. Click apply. We can't wait to meet you.

Bookkeeper & Executive Assistant (WFH)

Personal & Executive Assistant to the CEO | PH | Ortigas