About Xerox Holdings Corporation

For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we've expanded into software and services to sustainably power the hybrid workplace of today and tomorrow. Today, Xerox is continuing its legacy of innovation to deliver client-centric and digitally-driven technology solutions and meet the needs of today's global, distributed workforce. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients. At Xerox, we make work, work. Learn more about us at www.xerox.com.

Overview:

Customer-facing role that is responsible to manage & execute contracted Managed Services as defined by Client Statement of Work (SOW). The Customer Operations Specialist (COS) works with customer contacts, 3rd party partners and Lexmark resources to execute defined services. Duties include day to day services delivery execution, escalation management, generating or providing customer reports and providing input and recommendations for ensuring Client satisfaction. Accountable to support post implementation, steady state services to meet Client and Lexmark targets. Responsible to deliver basic operational level reporting to Customer monthly, provide analysis on needed operational data and work in partnership with Client as a key resource for resolution of business problems. Expected to consistently demonstrate and represent Lexmark brand according to our mission and guiding principles.

What You Will Do:

Responsible for management and execution for steady states services as defined in a Managed Services Statement of Work typically for multiple accounts that do NOT have site visit requirements or complex customer governance needs
Implementation of services, and manage the delivery of day-to-day operations of Post Implementation MPS Express Services
Manage all aspects of the day-to-day operations such as install base accuracy, hardware order management, device change management, issue resolution, consumable forecasts, toner reconciliation analysis, consumables management, normal business as usual activities
Maintain necessary client communication via email or phone; maintain and manage active Client Action Log
Monitor and report on services & maintenance performance metrics to fulfill contractual SLA as required - utilize escalation when needed. Responsible to execute exceptional service delivery in such a manner Lexmark experience 100% Client Retention
Fiduciary responsibility for ongoing operations including inventory management and high-level inputs to the impact on gross margin
Collaboratively engage on Accounts Receivable around collection efforts and strategies in managing payments and aged invoices while working across different levels in the Lexmark CFT and Client organization.
Contact or work directly with internal Lexmark teams & partners as required / needed to support client contractual requirements
Execute Lexmark standard customer operations processes
Provide monthly Operations Reviews with customer while tracking action plans to improve services
Additional analysis on data relevant to delivery of service that might increase customer experience
Support analysis on reconciliation of consumables for recovery of revenue
Capture requirements and submit for minor contract amendments
Align with the global teams on the global strategy for the CPA (Country Participation Agreement) managed outside of the lead country
Assures compliance with Lexmark and Customer's HR, procurement, legal, financial, ethics and government related policies, strategies and processes

What You Need to Succeed:

Experience with direct interaction w/ Business Customers, including Managers / Directors
4+ year experience in an operations or services delivery role; accountable for customer satisfaction and service level attainment
Ability to read and understand standard SOW (Statement of Work) with capability to interpret for delivery of services even to the extent to execute minor amendments or Contract Change Requests
Demonstrated ability to effectively communicate via email and phone to business clients
Experience collaborating and managing multi-disciplined teams
Experience handling multiple issues at one time, general issue resolution, proposal discussions, general services delivery concerns, communicating project or delivery status
Experience generating & presenting performance reporting/metrics on behalf of your company
Experience applying business management, financial concepts & contracts knowledge to ensure clients contractual requirements delivered on-time and accurate
Strong analytical/procedural background with demonstrated ability to apply a systematic approach to problem solving
Formal certification or past experience as a process analyst
Experience with the delivery of operations through the use of technology solutions
Meet Language requirements

Technical Competence:

Experience in documenting current and future state business/operations processes; standard work
Experience in defining and executing improvements to standard work or current processes
Excellent skills in MS Office Suite including, word processing, spreadsheet, and presentation software. MS Visio and MS Access preferred; working knowledge and MS office suite basic skills are required
Basic knowledge of software driver implementation, IP protocol schema and basic network protocols
Knowledge of Lexmark systems and tools for MPS business to the extent where there is understanding of impacted processes due to systems

Key Metrics:

Customer Satisfaction
Client Renewal Rate
Service Level Attainment
Project/Task Complete to Plan / On-Time
Project/Task Execution Accuracy
Customer Touch Points
Customer Operational Report Delivery
Fleet Data Quality / Data Quality Dashboard

Personal Characteristics:

Individual must demonstrate a high level of business acumen; ability to get along well with diverse personalities—flexible
Comfortable performing multifaceted projects in conjunction with normal activities in a demanding, fast-paced work environment; demonstrated ability to execute and manage to standard processes and procedures
Hands on management style—drives team involvement within division and functional support organizations; ability to build and manage a cross cultural, cross tower team for effective and efficient customer support
Strong analytical and reasoning abilities. Mindset that enables solving complex problems in a fast-paced environment while delivering on service promises. Able to develop and adapt business processes after evaluating multiple solutions
Demonstrated ability to develop and communicate high impact messages and complex ideas in an effective, concise fashion in both verbal and written format
Ability to work effectively with limited supervision and work cooperatively with customers, remote team members and managers

Education:

BA/BS/BBA degree in Business or equivalent experience
Preferred:

Six Sigma, Lean, TQM or other business process improvement methodology preferred
Project Management certification preferred
ITIL / ITSM experience; certification preferred

Key Deliverables:

Action Log / Plan
Weekly / Monthly SLA Reports
Weekly / Monthly Analysis Reports
Key Process Flows (MADC, Order Mgmt, Manual Meter Read Collection, Escalation Process Procedures, etc.) for each Client
Statement of Work (SOW)
Bi-Weekly Customer Touch Points
Monthly Operational Reviews